Senior Contracts Administrator – Commercial Finance Support

Parsons; Tayma; On-site; SAR 12,000 - 18,000; Full time

Job summary

Parsons in Tabuk, Saudi Arabia, is hiring a Contracts Administrator - Commercial Support to manage day-to-day contract administration, invoices, and procurement records for complex projects. You will validate consultant invoices against timesheets, reconcile purchase orders, and maintain contract registers while coordinating with Contract Managers, finance, procurement, and project teams.

The role demands attention to detail, strong organizational skills, and governance compliance in a

Qualifications

• Bachelor's degree or diploma in related field.
• Minimum 5 years in contract administration or commercial management.
• Experience in complex construction environments.
• Knowledge of PR/PO workflows and invoice processes.
• Proficient in Excel and MS Office.

Responsibilities

• Support Contract Managers with administration of consultant, PMC, professional services, and project-related contracts.
• Review submitted invoices for accuracy, completeness, contractual compliance, and alignment with approved commercial terms.
• Validate invoice amounts against approved timesheets, rates, reimbursable expenses, and contractual entitlements.
• Reconcile discrepancies between invoices, timesheets, purchase orders, and supporting documentation.
• Coordinate with consultants and internal stakeholders to resolve invoice queries before payment processing.
• Maintain clear records of invoice status, approvals, payment progress, outstanding actions, and rejected submissions.
• Support preparation and processing of Purchase Requisitions for contractual and project requirements.
• Track Purchase Requisitions through approval workflows and coordinate with procurement teams where follow-up is required.
• Assist with creation, monitoring, amendment, and closeout of Purchase Orders.
• Verify sufficient Purchase Order value and validity before processing consultant or supplier payments.
• Monitor commitments against approved contract values and highlight potential commercial or budget issues.
• Maintain contract registers, payment logs, invoice trackers, Purchase Order records, and other commercial control documents.
• Support monthly commercial reporting by providing accurate information on commitments, payments, invoices, and contract status.
• Assist with preparation of budget updates and financial summaries for Contract Managers and project leadership.
• Track consultant expenditure against contractual limits and approved project budgets.
• Identify unusual cost movements, payment discrepancies, or documentation gaps and elevate them promptly.
• Maintain accurate timesheet records and verify submitted hours against agreed contractual requirements.
• Support reconciliation of consultant personnel records, approved staffing, rates, and invoiced hours.
• Ensure commercial documentation is complete, properly approved, and available for audit or management review.
• Maintain organized electronic and physical records covering contracts, invoices, timesheets, Purchase Requisitions, Purchase Orders, approvals, and correspondence.
• Support contract compliance reviews and verify that administrative processes follow agreed contractual procedures.
• Monitor outstanding commercial actions and follow up with responsible stakeholders to prevent unnecessary payment delays.
• Coordinate with Procurement, Finance, Commercial, Project Controls, and Project Management teams on contract administration matters.
• Assist with consultant onboarding and establish relevant commercial documentation before payment activities commence.
• Support preparation of amendments, extensions, variation records, or other contract documentation where instructed.
• Monitor expiry dates, remaining values, and administrative milestones associated with assigned contracts.
• Assist in preparing commercial information for management meetings, audits, and project reviews.
• Support internal and external audit requirements by providing complete and traceable contractual records.
• Prepare spreadsheets, reports, trackers, and reconciliation schedules using Microsoft Excel and commercial reporting tools.
• Analyse commercial data and identify inconsistencies requiring further investigation.
• Support multiple contracts simultaneously while maintaining accurate records and meeting payment deadlines.
• Communicate clearly with internal departments, consultants, and other stakeholders regarding administrative and commercial requirements.
• Proactively resolve routine contract administration issues before they affect payment or project delivery.

Skills

Contract administration

Invoice validation

Purchase orders

Timesheet reconciliation

Budget monitoring

Microsoft Excel

Procurement coordination

Document management

Education

Bachelor's or Diploma in Business/Finance

Job description

Parsons in Tabuk, Saudi Arabia, is hiring a Contracts Administrator - Commercial Support to manage day-to-day contract administration, invoices, and procurement records for complex projects. You will validate consultant invoices against timesheets, reconcile purchase orders, and maintain contract registers while coordinating with Contract Managers, finance, procurement, and project teams.

The role demands attention to detail, strong organizational skills, and governance compliance in a