Contracts Administrator - Commercial Support

Parsons; Tayma; On-site; SAR 12,000 - 18,000; Full time

Job summary

Parsons in Tabuk, Saudi Arabia, is hiring a Contracts Administrator - Commercial Support to manage day-to-day contract administration, invoices, and procurement records for complex projects. You will validate consultant invoices against timesheets, reconcile purchase orders, and maintain contract registers while coordinating with Contract Managers, finance, procurement, and project teams.

The role demands attention to detail, strong organizational skills, and governance compliance in a

Qualifications

• Bachelor's degree or diploma in related field.
• Minimum 5 years in contract administration or commercial management.
• Experience in complex construction environments.
• Knowledge of PR/PO workflows and invoice processes.
• Proficient in Excel and MS Office.

Responsibilities

• Support Contract Managers with administration of consultant, PMC, professional services, and project-related contracts.
• Review submitted invoices for accuracy, completeness, contractual compliance, and alignment with approved commercial terms.
• Validate invoice amounts against approved timesheets, rates, reimbursable expenses, and contractual entitlements.
• Reconcile discrepancies between invoices, timesheets, purchase orders, and supporting documentation.
• Coordinate with consultants and internal stakeholders to resolve invoice queries before payment processing.
• Maintain clear records of invoice status, approvals, payment progress, outstanding actions, and rejected submissions.
• Support preparation and processing of Purchase Requisitions for contractual and project requirements.
• Track Purchase Requisitions through approval workflows and coordinate with procurement teams where follow-up is required.
• Assist with creation, monitoring, amendment, and closeout of Purchase Orders.
• Verify sufficient Purchase Order value and validity before processing consultant or supplier payments.
• Monitor commitments against approved contract values and highlight potential commercial or budget issues.
• Maintain contract registers, payment logs, invoice trackers, Purchase Order records, and other commercial control documents.
• Support monthly commercial reporting by providing accurate information on commitments, payments, invoices, and contract status.
• Assist with preparation of budget updates and financial summaries for Contract Managers and project leadership.
• Track consultant expenditure against contractual limits and approved project budgets.
• Identify unusual cost movements, payment discrepancies, or documentation gaps and elevate them promptly.
• Maintain accurate timesheet records and verify submitted hours against agreed contractual requirements.
• Support reconciliation of consultant personnel records, approved staffing, rates, and invoiced hours.
• Ensure commercial documentation is complete, properly approved, and available for audit or management review.
• Maintain organized electronic and physical records covering contracts, invoices, timesheets, Purchase Requisitions, Purchase Orders, approvals, and correspondence.
• Support contract compliance reviews and verify that administrative processes follow agreed contractual procedures.
• Monitor outstanding commercial actions and follow up with responsible stakeholders to prevent unnecessary payment delays.
• Coordinate with Procurement, Finance, Commercial, Project Controls, and Project Management teams on contract administration matters.
• Assist with consultant onboarding and establish relevant commercial documentation before payment activities commence.
• Support preparation of amendments, extensions, variation records, or other contract documentation where instructed.
• Monitor expiry dates, remaining values, and administrative milestones associated with assigned contracts.
• Assist in preparing commercial information for management meetings, audits, and project reviews.
• Support internal and external audit requirements by providing complete and traceable contractual records.
• Prepare spreadsheets, reports, trackers, and reconciliation schedules using Microsoft Excel and commercial reporting tools.
• Analyse commercial data and identify inconsistencies requiring further investigation.
• Support multiple contracts simultaneously while maintaining accurate records and meeting payment deadlines.
• Communicate clearly with internal departments, consultants, and other stakeholders regarding administrative and commercial requirements.
• Proactively resolve routine contract administration issues before they affect payment or project delivery.

Skills

Contract administration

Invoice validation

Purchase orders

Timesheet reconciliation

Budget monitoring

Microsoft Excel

Procurement coordination

Document management

Education

Bachelor's or Diploma in Business/Finance

Job description

Contracts Administrator - Commercial Support

Contracts Administrator - Commercial Support Job Snapshot Role: Contracts Administrator - Commercial Support Location: Tabuk, Saudi Arabia Industry: Construction Function: Contracts Administration Experience: Minimum 5 years Job Type: Full-time

Job Details Country: Saudi Arabia City: Tabuk Industry: Construction Function: Contracts Administration Salary: 12000-18000 Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer. Gender: Any Candidate Nationality: Any Job Type: Full-time

Role Context The Contracts Administrator - Commercial Support provides day-to-day administrative and financial control for professional services and project contracts. The position works closely with Contract Managers, consultants, finance teams, procurement personnel, and project stakeholders to ensure invoices, timesheets, contractual entitlements, purchase requisitions, and purchase orders are processed accurately and on time. The role helps protect project budgets by identifying discrepancies before payment, maintaining complete commercial records, and ensuring contractual procedures are consistently followed. Strong attention to detail is essential because errors in invoice validation, timesheet reconciliation, or procurement documentation can affect consultant payments, cost reporting, and overall project governance.

Key Responsibilities

• Support Contract Managers with administration of consultant, PMC, professional services, and project-related contracts.
• Review submitted invoices for accuracy, completeness, contractual compliance, and alignment with approved commercial terms.
• Validate invoice amounts against approved timesheets, rates, reimbursable expenses, and contractual entitlements.
• Reconcile discrepancies between invoices, timesheets, purchase orders, and supporting documentation.
• Coordinate with consultants and internal stakeholders to resolve invoice queries before payment processing.
• Maintain clear records of invoice status, approvals, payment progress, outstanding actions, and rejected submissions.
• Support preparation and processing of Purchase Requisitions for contractual and project requirements.
• Track Purchase Requisitions through approval workflows and coordinate with procurement teams where follow-up is required.
• Assist with creation, monitoring, amendment, and closeout of Purchase Orders.
• Verify sufficient Purchase Order value and validity before processing consultant or supplier payments.
• Monitor commitments against approved contract values and highlight potential commercial or budget issues.
• Maintain contract registers, payment logs, invoice trackers, Purchase Order records, and other commercial control documents.
• Support monthly commercial reporting by providing accurate information on commitments, payments, invoices, and contract status.
• Assist with preparation of budget updates and financial summaries for Contract Managers and project leadership.
• Track consultant expenditure against contractual limits and approved project budgets.
• Identify unusual cost movements, payment discrepancies, or documentation gaps and elevate them promptly.
• Maintain accurate timesheet records and verify submitted hours against agreed contractual requirements.
• Support reconciliation of consultant personnel records, approved staffing, rates, and invoiced hours.
• Ensure commercial documentation is complete, properly approved, and available for audit or management review.
• Maintain organized electronic and physical records covering contracts, invoices, timesheets, Purchase Requisitions, Purchase Orders, approvals, and correspondence.
• Support contract compliance reviews and verify that administrative processes follow agreed contractual procedures.
• Monitor outstanding commercial actions and follow up with responsible stakeholders to prevent unnecessary payment delays.
• Coordinate with Procurement, Finance, Commercial, Project Controls, and Project Management teams on contract administration matters.
• Assist with consultant onboarding and establish relevant commercial documentation before payment activities commence.
• Support preparation of amendments, extensions, variation records, or other contract documentation where instructed.
• Monitor expiry dates, remaining values, and administrative milestones associated with assigned contracts.
• Assist in preparing commercial information for management meetings, audits, and project reviews.
• Support internal and external audit requirements by providing complete and traceable contractual records.
• Prepare spreadsheets, reports, trackers, and reconciliation schedules using Microsoft Excel and commercial reporting tools.
• Analyse commercial data and identify inconsistencies requiring further investigation.
• Support multiple contracts simultaneously while maintaining accurate records and meeting payment deadlines.
• Communicate clearly with internal departments, consultants, and other stakeholders regarding administrative and commercial requirements.
• Proactively resolve routine contract administration issues before they affect payment or project delivery.

Ideal Profile

• Bachelor 's Degree or Diploma in Business Administration, Commercial Management, Quantity Surveying, Finance, Procurement, Engineering, or a related discipline.
• Minimum 5 years of experience supporting contract administration, commercial management, procurement, project controls, or related project functions.
• Experience working within complex construction, infrastructure, engineering, consultancy, or major project environments.
• Strong understanding of professional services contracting and commercial administration practices.
• Practical experience validating consultant invoices against timesheets, contractual rates, and approved entitlements.
• Good knowledge of Purchase Requisition and Purchase Order workflows.
• Familiarity with finance, procurement, invoice processing, and payment approval procedures.
• Experience maintaining consultant and PMC contract records is advantageous.
• Strong numerical capability and attention to detail when reviewing commercial information.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Experience using commercial tracking, procurement, finance, or project management systems is beneficial.
• Ability to manage several contracts, invoice cycles, and administrative priorities at the same time.
• Strong document management and record-keeping capability.
• Good understanding of commercial governance, compliance, and audit requirements.
• Clear written and verbal communication skills for coordinating with consultants and internal project teams.

Skills Set

• Contracts administration
• Commercial administration
• Consultant contracts
• PMC contracts
• Invoice validation
• Invoice processing
• Timesheet reconciliation
• Consultant payments
• Purchase Requisitions
• Purchase Orders
• PR management
• PO management
• Contract compliance
• Commercial governance
• Budget monitoring
• Cost tracking
• Contract registers
• Invoice tracking
• Payment tracking
• Commercial reporting
• Financial reconciliation
• Document management
• Contract records
• Procurement coordination
• Finance coordination
• Commercial controls
• Payment workflows
• Contract entitlements
• Consultant timesheets
• Audit support
• Microsoft Excel
• Commercial tracking systems
• Stakeholder coordination
• Contract documentation
• Professional services contracts

Why Join Us

This role offers contracts and commercial professionals the opportunity to build strong project administration experience within major Construction programs in Tabuk, Saudi Arabia. The position provides practical exposure to professional services contracts, consultant payments, procurement workflows, financial controls, and commercial governance across complex project environments. The experience gained can support future progression into Contracts Management, Commercial Management, Procurement, Quantity Surveying, or Project Controls roles while developing a strong understanding of how contractual administration supports successful infrastructure delivery.

About the Company

Parsons Corporation provides engineering, program management, construction management, and technical consulting services for major infrastructure and development projects. Its project teams rely on structured contracts administration, commercial controls, procurement coordination, and financial governance to support efficient and compliant project delivery across Saudi Arabia.