Secretary

Saudi Services For Electro Mechanic Works Co. SSEM; Riyadh; On-site; SAR 67,000 - 112,000; Full time

Job summary

Saudi Services For Electro Mechanic Works Co. SSEM seeks an organized Administrative Assistant to support executives in Riyadh, ensuring smooth daily operations and professional communications across the department.

Key duties include managing correspondence (email, letters, calls), preparing reports and presentations, scheduling meetings, organizing filing systems, coordinating with internal teams and external partners, and safeguarding confidential information per company policy.

Qualifications

• Diploma or bachelor’s degree in Secretarial, Executive Secretarial, Office Administration, Business Administration, or a related field.
• 1-2 years of experience in an administrative role preferred.

Responsibilities

• Manage incoming and outgoing correspondence (emails, letters, phone calls).
• Prepare, format, and distribute reports, letters, presentations, and other documents.
• Schedule meetings, appointments, and maintain managers' calendars.
• Arrange meeting logistics, prepare agendas, and record meeting minutes.
• Organize and update department electronic and hard-copy filing systems.
• Coordinate with internal departments and external parties on administrative matters.
• Track pending actions and follow up to ensure timely completion.
• Assist in preparing departmental reports and documentation.
• Handle office supplies and ensure compliance with policies.
• Maintain confidentiality of company information and documents.

Skills

Email management

Calendar management

Document formatting

Meeting coordination

Confidentiality

Education

Diploma or bachelor’s degree in Secretarial, Executive Secretarial, Office Administration, Business Administration, or a related field

Tools

Microsoft Office

Job description

Diploma or bachelor’s degree in Secretarial, Executive Secretarial, Office Administration, Business Administration, or a related field.

Experience:

1-2 years

Job Description:

• Manage incoming and outgoing correspondence, including emails, letters, and phone calls.
• Prepare, format, and distribute reports, letters, presentations, and other documents.
• Schedule meetings, appointments, and maintain managers' calendars.
• Arrange meeting logistics, prepare agendas, and record meeting minutes.
• Organize, maintain, and update department filing systems (electronic and hard copy).
• Coordinate with internal departments and external parties regarding administrative matters.
• Track pending actions and follow up on assigned tasks to ensure timely completion.
• Assist in preparing departmental reports, presentations, and documentation.
• Handle office supplies and coordinate administrative requirements.
• Maintain confidentiality of company information and sensitive documents.
• Ensure compliance with company policies and document control procedures.
• Perform any other administrative duties assigned by the Department Manager.