Administrative Affairs Officer

شركة ديارا البنيان للتطوير والاستثمار العقاري; Jeddah; On-site; SAR 134,000 - 201,000; Full time

Job summary

شركة ديارا البنيان للتطوير والاستثمار العقاري in Jeddah seeks an Administrative Affairs Officer to manage administrative and secretarial tasks, organize contracts, correspondence, reports, and documents, and monitor accounts and payments. The role requires accuracy, strong organization, and proficiency in Excel and Word, with experience in contract preparation and document control.

The successful candidate will support management and coordinate with departments to ensure timely completion of

Qualifications

• Bachelor's degree in a relevant field, preferably in Business Administration, Management, Accounting, or a related specialty.
• Previous experience in administrative affairs and secretarial work.
• Experience in preparing contracts, letters, and reports.
• Good knowledge of accounts, invoices, and payments.
• Excellent proficiency in Microsoft Excel and Microsoft Word.
• Ability to prepare tables, reports, and organize data.
• High skills in organization, follow-up, and time management.
• Accuracy, speed, and responsibility.
• Good communication and coordination skills.

Responsibilities

• Perform secretarial duties and organize appointments, meetings, and correspondence.
• Prepare and coordinate official letters, memos, and reports, and follow up on their approval and signatures.
• Prepare and follow up on contracts and agreements, organize, store, and archive them.
• Organize and maintain files, documents, and official papers for the company electronically and on paper.
• Follow up on administrative requests and transactions related to the company and coordinate with relevant departments and sections.
• Monitor the company's accounts, payments, invoices, expenses, and financial transfers according to approved authorities.
• Follow up on the payment of supplier invoices, services, government payments, and document payment processes.
• Prepare and monitor account statements, financial and administrative tables, and ensure data is updated continuously.
• Prepare tables and reports and databases using Excel.
• Prepare and coordinate contracts, letters, reports, and templates using Word.
• Follow up on transactions related to securities, real estate documents, and government platforms as needed.
• Provide administrative support to management and departments and provide required documents, letters, and data.
• Follow up on correspondence, mail, and internal requests and ensure they are completed on time.
• Maintain the confidentiality of the company's data, contracts, accounts, and documents.

Skills

Microsoft Excel

Microsoft Word

Office programs

Education

Bachelor's degree in Business Administration/Management/Accounting

Job description

Job Title

Administrative Affairs Officer

Job Objective

To execute and monitor administrative and secretarial tasks for the company, organize contracts, correspondence, reports, and documents, and follow up on accounts and payments to ensure tasks are completed accurately and promptly.

Responsibilities

Perform secretarial duties and organize appointments, meetings, and correspondence.

Prepare and coordinate official letters, memos, and reports, and follow up on their approval and signatures.

Prepare and follow up on contracts and agreements, organize, store, and archive them.

Organize and maintain files, documents, and official papers for the company electronically and on paper.

Follow up on administrative requests and transactions related to the company and coordinate with relevant departments and sections.

Monitor the company's accounts, payments, invoices, expenses, and financial transfers according to approved authorities.

Follow up on the payment of supplier invoices, services, government payments, and document payment processes.

Prepare and monitor account statements, financial and administrative tables, and ensure data is updated continuously.

Prepare tables and reports and databases using Excel.

Prepare and coordinate contracts, letters, reports, and templates using Word.

Follow up on transactions related to securities, real estate documents, and government platforms as needed.

Provide administrative support to management and departments and provide required documents, letters, and data.

Follow up on correspondence, mail, and internal requests and ensure they are completed on time.

Maintain the confidentiality of the company's data, contracts, accounts, and documents.

Qualifications and Experience

Bachelor's degree in a relevant field, preferably in Business Administration, Management, Accounting, or a related specialty.

Previous experience in administrative affairs and secretarial work.

Experience in preparing contracts, letters, and reports.

Good knowledge of accounts, invoices, and payments.

Excellent proficiency in Microsoft Excel and Microsoft Word.

Ability to prepare tables, reports, and organize data.

High skills in organization, follow-up, and time management.

Accuracy, speed, and responsibility.

Good communication and coordination skills.

Skills

Excellent proficiency in Microsoft Excel and Microsoft Word

and Office programs