Administrative Assistant

Baas International Group; Jeddah; On-site; SAR 60,000 - 80,000; Full time

Job summary

An international organization based in Jeddah is seeking candidates for an administrative role. The responsibilities include communicating procedures, organizing meetings, and coordinating events. Candidates should have a minimum of 2 years of relevant experience. The role involves improving workflows and ensuring efficient office management. This is an opportunity to contribute to a dynamic environment that adapts to future requirements.

Qualifications

• Minimum of 2 years of experience in the field.

Responsibilities

• Communicates verbal administrative procedures and policies.
• Organizes records and schedules meetings.
• Facilitates department workshops and major events.
• Types and files correspondences, reports, and minutes.
• Prepares operating reports like budget expenditures.
• Improves workflow and simplifies procedures.
• Analyzes operating practices to create new systems.
• Manages relevant problems and opportunities.
• Organizes the filing system of the office.
• Updates work duties based on future requirements.

Job description

Responsibilities

• Communicates verbally, outlining and explaining administrative procedures and policies to staff, faculty, department heads and various University administrators.
• Organizes records, coordinates and schedules meetings.
• Facilitates and coordinates department's workshops and major events.
• Types and files all required correspondences such as letters, reports, memoranda and minutes of meetings.
• Coordinates collection and preparation of operating reports such as budget expenditures and statistical records of performance data.
• Seeks to improve workflow and simplify procedures.
• Analyzes department operating practices, such as recordkeeping systems, forms control, office layout, and performance standards to create new systems or to revise established procedures.
• Contributes to the effective team management of all relevant problems, issues and opportunities.
• Responsible for organizing the filing system of the office.
• Willing to update all work duties based on the vision and any future requirements.

Qualifications

Minimum of 2 years of experience in the field