Sales Coordination Assistant – Dynamic Team Support

Musco Sports Lighting; Dammam; On-site; SAR 134,000 - 201,000; Full time

Job summary

Musco Sports Lighting is seeking an administrative support professional to assist the Sales Coordination Team. Responsibilities include data entry in the project management system, handling invoicing with Accounts Payable, and assembling essential sales documents.

The role requires strong Microsoft Office skills, good communication, and the ability to manage multiple tasks with prioritization and teamwork. Some overtime may be needed.

Qualifications

• High school diploma or equivalent is required.
• 2-year business degree or equivalent office experience preferred.
• Experience with Adobe Acrobat is preferred.

Responsibilities

• Build and maintain collaborative relationships internally with Musco departments and externally with customers and contractors.
• Maintain relationships with Accounts Payable for the invoicing process.
• Enter and update data in the Musco project management system.
• Collect information and assemble accurate sales documents including Submittals, Purchase Agreements, Purchase Orders, Operations and Maintenance Manuals, Warranty documents, etc.
• Locate and obtain bid-related documents.
• Scan and file documents.
• Enter and update Light-Level information on various documents.
• Monitor electronic conferences and take action as required.
• Assist the Field Sales Team in updating the activity calendars and project details.
• Answer phone calls and complete requests as necessary.
• Other duties as assigned.

Skills

Communication

Team player

Self-starter

Prioritization & multitasking

Organizational skills

Education

High school diploma or equivalent

Two-year business degree or equivalent office experience

Experience with Adobe Acrobat preferred

Tools

Microsoft Office

Adobe Acrobat

Internet search

Job description

Musco Sports Lighting is seeking an administrative support professional to assist the Sales Coordination Team. Responsibilities include data entry in the project management system, handling invoicing with Accounts Payable, and assembling essential sales documents.

The role requires strong Microsoft Office skills, good communication, and the ability to manage multiple tasks with prioritization and teamwork. Some overtime may be needed.