Sales Admin Assistant

Musco Sports Lighting; Dammam; On-site; SAR 134,000 - 201,000; Full time

Job summary

Musco Sports Lighting is seeking an administrative support professional to assist the Sales Coordination Team. Responsibilities include data entry in the project management system, handling invoicing with Accounts Payable, and assembling essential sales documents.

The role requires strong Microsoft Office skills, good communication, and the ability to manage multiple tasks with prioritization and teamwork. Some overtime may be needed.

Qualifications

• High school diploma or equivalent is required.
• 2-year business degree or equivalent office experience preferred.
• Experience with Adobe Acrobat is preferred.

Responsibilities

• Build and maintain collaborative relationships internally with Musco departments and externally with customers and contractors.
• Maintain relationships with Accounts Payable for the invoicing process.
• Enter and update data in the Musco project management system.
• Collect information and assemble accurate sales documents including Submittals, Purchase Agreements, Purchase Orders, Operations and Maintenance Manuals, Warranty documents, etc.
• Locate and obtain bid-related documents.
• Scan and file documents.
• Enter and update Light-Level information on various documents.
• Monitor electronic conferences and take action as required.
• Assist the Field Sales Team in updating the activity calendars and project details.
• Answer phone calls and complete requests as necessary.
• Other duties as assigned.

Skills

Communication

Team player

Self-starter

Prioritization & multitasking

Organizational skills

Education

High school diploma or equivalent

Two-year business degree or equivalent office experience

Experience with Adobe Acrobat preferred

Tools

Microsoft Office

Adobe Acrobat

Internet search

Job description

Current job opportunities are posted here as they become available.

Provide administrative support to the Sales Coordination Team.

Principal Duties and Responsibilities

• Build and maintain collaborative relationships internally with Musco departments and externally with customers and contractors
• Maintain relationships with Accounts Payable for the invoicing process
• Enter and update data in the Musco project management system
• Collect information and assemble accurate sales documents including Submittals, Purchase Agreements, Purchase Orders, Operations and Maintenance Manuals, Warranty documents, etc.
• Locate and obtain bid-related documents
• Scan and file documents
• Enter and update Light-Level information on various documents
• Monitor electronic conferences and take action as required
• Assist the Field Sales Team in updating the activity calendars and project details
• Answer phone calls and complete requests as necessary
• Other duties as assigned

Education & Experience Requirements

• High school diploma or equivalent required
• 2-year business degree or equivalent office experience preferred
• Experience with Adobe Acrobat is preferred

Job Specifications

• Solid computer skills including Microsoft Office, Adobe and internet search engines
• Ability to work well with others/team player
• Proven communication skills-via telephone and written and verbally
• Ability to self-prioritize and follow through as required to work on multiple tasks simultaneously
• Flexible and able to react quickly to changing priorities
• Excellent planning and organizational skills
• Self-starter with a willingness to help others

Other Special Requirements

• May require some overtime

Who is Musco

Musco, a privately held company since 1976, is the global leader in sports and large-area lighting solutions, with projects in 135 countries. Headquartered in Oskaloosa, Iowa, Musco employs more than 1,800 team members worldwide.

Team Culture and Partnerships:

At Musco, we offer meaningful work in a team-first culture with continuous learning and professional development. We value work-life balance, providing flexibility for community involvement, family activities, and personal time.

As supporters of recreational organizations, we help ensure safer and more enjoyable playing experiences worldwide. If giving back resonates with you, learn more about our partnerships .

At Musco, we make it happen and want you to be a part of it.