PMO Trainee

smart Europe GmbH; Asia; On-site; SAR 72,540 - 100,440; Full time

Benefits offered by this job

Growth culture

Real-time feedback

Collaborative environment

Focus rooms for deep work

Job summary

Smart in Jeddah invites fresh graduates in Business Administration or Project Management to join the PMO team as a junior coordinator. You will assist in drafting project charters, tracking milestones, and maintaining baselines while supporting governance and reporting efforts.

Fluency in Arabic and English is preferred, with a strong eye for detail and cross-department collaboration. You will gain exposure to PMO processes, KPI monitoring, and dashboard creation, with opportunities to learn

Qualifications

• Fresh graduate or final-year student in Business Administration, Project Management, MIS, Engineering, or related field.
• Basic understanding of project management principles and the project life cycle.
• Good knowledge of Microsoft Excel and PowerPoint.
• Ability to prepare reports, organize data, and track deadlines.
• Strong attention to detail and document-control skills.
• Good communication and follow-up skills.
• Ability to work with different departments and manage several tasks.
• Good command of Arabic and English.
• Interest in project governance, performance measurement, and process improvement.
• Willingness to learn project management systems and reporting tools.

Responsibilities

• Support the preparation and review of project charters, plans, schedules, and baselines.
• Track project progress, milestones, deadlines, and completion rates.
• Update project data, documents, risk registers, issue logs, and change requests.
• Assist in monitoring project KPIs, costs, working hours, and resource utilization.
• Compare actual project performance against approved plans.
• Prepare project status reports, dashboards, and management presentations.
• Organize project files, approvals, templates, and lessons learned.
• Follow up with project managers and team members on pending actions.
• Support project meetings by preparing agendas, recording minutes, and tracking action items.
• Help ensure projects follow approved PMO policies, procedures, and templates.
• Assist in reviewing new project requests and collecting the required information.
• Support the improvement and automation of PMO processes and reports.

Skills

Project governance

Excel

PowerPoint

Reporting

Documentation

Communication

Follow-up

Multitasking

Arabic-English bilingual

Education

Student in Business Administration / Project Management

Tools

Microsoft Project

Jira

Monday.com

ClickUp

Power BI

Job description

• Support the preparation and review of project charters, plans, schedules, and baselines.
• Track project progress, milestones, deadlines, and completion rates.
• Update project data, documents, risk registers, issue logs, and change requests.
• Assist in monitoring project KPIs, costs, working hours, and resource utilization.
• Compare actual project performance against approved plans.
• Prepare project status reports, dashboards, and management presentations.
• Organize project files, approvals, templates, and lessons learned.
• Follow up with project managers and team members on pending actions.
• Support project meetings by preparing agendas, recording minutes, and tracking action items.
• Help ensure projects follow approved PMO policies, procedures, and templates.
• Assist in reviewing new project requests and collecting the required information.
• Support the improvement and automation of PMO processes and reports.

• Fresh graduate or final-year student in Business Administration, Project Management, Management Information Systems, Engineering, or a related field.
• Basic understanding of project management principles and the project life cycle.
• Good knowledge of Microsoft Excel and PowerPoint.
• Ability to prepare reports, organize data, and track deadlines.
• Strong attention to detail and document-control skills.
• Good communication and follow-up skills.
• Ability to work with different departments and manage several tasks.
• Good command of Arabic and English.
• Interest in project governance, performance measurement, and process improvement.
• Willingness to learn project management systems and reporting tools.

Preferred Qualifications

• Knowledge of Microsoft Project, Jira, Monday.com, ClickUp, or similar tools.
• Basic experience with Power BI or dashboard creation.
• Familiarity with KPIs, risk registers, project charters, and change requests.
• Completion of a project management course or internship.
• Knowledge of Agile, Waterfall, or hybrid project management methods.

• A culture of growth: Many of our leaders started in junior roles — we believe in investing in our people and growing talent from within.
• Continuous feedback: We don’t wait for annual reviews — we believe in real-time coaching and development.
• Supportive & collaborative vibes: We're all about learning together, cheering each other on, and diving into challenges as a team.
• A space for every personality: Love socializing? You’ll thrive in our lively environment where conversation and connection are key. Prefer quiet focus? We’ve got dedicated Focus Rooms perfect for deep work.