PMO Trainee

Smart Technology Solutions; Jeddah; On-site; SAR 60,000 - 120,000; Full time

Job summary

Smart Technology Solutions in Jeddah is seeking a fresh graduate or final-year student to join our PMO team as an administrative project coordinator. You will assist with project charters, plans, schedules, baselines, and tracking progress across multiple initiatives.

You will gain exposure to governance, reporting, dashboards, and cross‑department collaboration, with opportunities to learn Microsoft Project, Jira, Monday.com, ClickUp, and Power BI.

Qualifications

• Fresh graduate or final-year student in Business Administration, Project Management, MIS, Engineering, or related field.
• Basic understanding of project management principles and the project life cycle.
• Good knowledge of Microsoft Excel and PowerPoint.
• Ability to prepare reports, organize data, and track deadlines.
• Strong attention to detail and document-control skills.
• Good communication and follow-up skills.
• Ability to work with different departments and manage several tasks.
• Good command of Arabic and English.
• Interest in project governance, performance measurement, and process improvement.
• Willingness to learn project management systems and reporting tools.

Responsibilities

• Support the preparation and review of project charters, plans, schedules, and baselines.
• Track project progress, milestones, deadlines, and completion rates.
• Update project data, documents, risk registers, issue logs, and change requests.
• Assist in monitoring project KPIs, costs, working hours, and resource utilization.
• Compare actual project performance against approved plans.
• Prepare project status reports, dashboards, and management presentations.
• Organize project files, approvals, templates, and lessons learned.
• Follow up with project managers and team members on pending actions.
• Support project meetings by preparing agendas, recording minutes, and tracking action items.
• Help ensure projects follow approved PMO policies, procedures, and templates.
• Assist in reviewing new project requests and collecting the required information.
• Support the improvement and automation of PMO processes and reports.

Skills

Excel

PowerPoint

Report drafting

Data organization

Deadline tracking

Communication

Arabic & English

Education

Bachelors in Business Administration, Project Management, MIS, Engineering or related

Project management course or internship

Tools

Microsoft Project

Jira

Monday.com

ClickUp

Power BI

Job description

• Support the preparation and review of project charters, plans, schedules, and baselines.
• Track project progress, milestones, deadlines, and completion rates.
• Update project data, documents, risk registers, issue logs, and change requests.
• Assist in monitoring project KPIs, costs, working hours, and resource utilization.
• Compare actual project performance against approved plans.
• Prepare project status reports, dashboards, and management presentations.
• Organize project files, approvals, templates, and lessons learned.
• Follow up with project managers and team members on pending actions.
• Support project meetings by preparing agendas, recording minutes, and tracking action items.
• Help ensure projects follow approved PMO policies, procedures, and templates.
• Assist in reviewing new project requests and collecting the required information.
• Support the improvement and automation of PMO processes and reports.

• Fresh graduate or final-year student in Business Administration, Project Management, Management Information Systems, Engineering, or a related field.
• Basic understanding of project management principles and the project life cycle.
• Good knowledge of Microsoft Excel and PowerPoint.
• Ability to prepare reports, organize data, and track deadlines.
• Strong attention to detail and document-control skills.
• Good communication and follow-up skills.
• Ability to work with different departments and manage several tasks.
• Good command of Arabic and English.
• Interest in project governance, performance measurement, and process improvement.
• Willingness to learn project management systems and reporting tools.

Preferred Qualifications

• Knowledge of Microsoft Project, Jira, Monday.com, ClickUp, or similar tools.
• Basic experience with Power BI or dashboard creation.
• Familiarity with KPIs, risk registers, project charters, and change requests.
• Completion of a project management course or internship.
• Knowledge of Agile, Waterfall, or hybrid project management methods.

• A culture of growth: Many of our leaders started in junior roles — we believe in investing in our people and growing talent from within.
• Continuous feedback: We don’t wait for annual reviews — we believe in real-time coaching and development.
• Supportive & collaborative vibes: We're all about learning together, cheering each other on, and diving into challenges as a team.
• A space for every personality: Love socializing? You’ll thrive in our lively environment where conversation and connection are key. Prefer quiet focus? We’ve got dedicated Focus Rooms perfect for deep work.