Program Management Office Coordinator

MOBCO Group; Riyadh; On-site; SAR 120,000 - 180,000; Full time

Job summary

MOBCO Group is seeking a PMO Coordinator to provide administrative, operational, and coordination support across multiple projects. You will help monitor progress, maintain PMO records, and ensure compliance with PM procedures and reporting standards.

The ideal candidate has 5+ years in PMO coordination, strong Excel/Office skills, and experience with project schedules, dashboards, and reporting using tools such as Primavera P6, MS Project, or Power BI. Based in Riyadh, this role is on-site.

Qualifications

• 5+ years of relevant experience in PMO coordination, project coordination, project administration, or project controls.
• Experience in construction/engineering contracting or project management is highly preferred.
• Strong understanding of PMO processes, reporting standards, and project documentation.
• Proficiency in Microsoft Office, especially advanced Excel, PowerPoint, and Word.

Responsibilities

• Coordinate with Project Directors, Project Managers, and departments to collect and consolidate project progress updates.
• Prepare, maintain, and update project schedules, progress reports, dashboards, and performance tracking sheets.
• Monitor milestones, deliverables, deadlines, and KPIs.
• Assist in preparing weekly, monthly, and quarterly PMO reports for senior management.
• Maintain and control project documentation including plans, meeting minutes, action logs, risk registers, and progress records.
• Coordinate PMO meetings, prepare agendas, record minutes, and follow up on action items.
• Track risks, issues, dependencies, and changes; escalate timely to management.
• Follow up with project teams to ensure timely submission of reports and required information.
• Support implementation and standardization of PMO procedures, templates, reporting formats, and documentation systems.
• Coordinate with HR, Finance, Procurement, Commercial, and Operations to obtain project information.
• Assist in monitoring resource allocation and project performance against approved plans.
• Ensure accuracy, consistency, and timely submission of PMO reports and documentation.

Skills

Advanced Excel

PowerPoint

Word

Communication

Organization

Reporting

Education

Bachelor's degree in Business Administration, Engineering, Project Management, or related discipline

Tools

Primavera P6

MS Project

Power BI

Job description

The PMO Coordinator will provide administrative, operational, and coordination support to the Program Management Office, ensuring effective monitoring, reporting, documentation, and communication across multiple projects. The role involves coordinating with project teams, tracking project progress, maintaining PMO records, and ensuring compliance with established project management procedures and reporting standards.

Key Responsibilities

• Coordinate with Project Directors, Project Managers, and various departments to collect and consolidate project progress updates.
• Prepare, maintain, and update project schedules, progress reports, dashboards, and performance tracking sheets.
• Monitor project milestones, deliverables, deadlines, and key performance indicators (KPIs).
• Assist in preparing weekly, monthly, and quarterly PMO reports for senior management.
• Maintain and control project documentation, including project plans, meeting minutes, action logs, risk registers, and progress records.
• Coordinate PMO meetings, prepare agendas, record meeting minutes, and follow up on assigned action items.
• Track project risks, issues, dependencies, and changes, ensuring timely escalation to the concerned management.
• Follow up with project teams to ensure timely submission of reports and required project information.
• Support the implementation and standardization of PMO procedures, templates, reporting formats, and documentation systems.
• Coordinate with internal departments, including HR, Finance, Procurement, Commercial, and Operations, to obtain project-related information.
• Assist in monitoring resource allocation, manpower requirements, and project performance against approved plans.
• Ensure accuracy, consistency, and timely submission of all PMO reports and documentation.
• Perform other PMO-related duties as assigned by management.

Qualifications & Requirements

• Bachelor's degree in Business Administration, Engineering, Project Management, or a related discipline.
• Minimum 5+ years of relevant experience in PMO coordination, project coordination, project administration, or project controls.
• Experience in the construction, engineering, contracting, or project management industry is highly preferred.
• Good understanding of project management processes, reporting standards, and project documentation.
• Proficiency in Microsoft Office, particularly Advanced Excel, PowerPoint, and Word.
• Experience in preparing management reports, dashboards, and project performance summaries.
• Knowledge of project management tools such as Primavera P6, MS Project, Power BI, or similar systems is an advantage.
• Excellent coordination, communication, organizational, and follow-up skills.
• Ability to manage multiple projects, prioritize tasks, and meet strict reporting deadlines.
• Strong analytical skills and attention to detail.