Admin support officer

Hitachi Energy Ltd.; Jeddah; On-site; SAR 45,000 - 65,000; Full time

Job summary

Hitachi Energy in Jeddah is seeking an experienced administration coordinator to ensure smooth office operations and secure policy compliance. The role involves receptionist duties, mail and deliveries management, and supporting canteen and vendor invoicing processes.

You will monitor visitor access, coordinate with security, manage room bookings and events, and assist in administrative tasks across Facilities & Secretarial functions.

Responsibilities

• Coordinate office activities and operations to secure efficiency and compliance with company policies.
• Monitor visitor access and maintain security awareness.
• Coordinate with Security for visitor registration.
• Receive and sort mail, faxes, and deliveries.
• Answer telephones, screen and direct calls, and provide information as required.
• Arrange shipments (DHL/TNT) and manage office supplies requisition.
• Assist in arranging meetings and events, including room setup and catering.
• Review hotel, car rental, and vendor invoices for approval.

Job description

Coordinating office activities and operations to secure efficiency and compliance to company policies

Monitor visitor access and maintain security awareness.

Coordinate with Security for the registration of the visitors

Control inventory relevant to reception area.

Receive and sort mail & Fax and deliveries.

Answer telephone, screen and direct calls and Provide information to if require.

Take and relay shipments from DHL and TNT

Supervise the activity of clinic and request the medical items.

Direct persons to correct destination

Deal with queries from the public and customers

Schedule appointments for the visitors

Monitor and maintain office equipment ( Fax , copy machine)

Tidy and maintain the reception area

Coordinating office activities and operations to secure efficiency and compliance to company policies.

Regular check of Admin workflow, print each request and forward to the concerned admin staff for necessary action.

Handle & Control office supplies requisition in coordination W/ SCM.

Handle the Canteen duties, organize with the suppliers of meals, distribute invoices for the canteen to adequate cost centers.

Assisting the Reception area in attending & answering income calls and sending faxes.

Implement accurate filing, documentation controls, archiving for Admin activity's.

Assist in checking the supplier invoices prior to the approval of the Admin Manager and Finance.

Supervise the transportation request and organize the driver's dispatch

Supervise and request Kitchen Supplies

Coordination with the regional Admin staff when required.

Process of Individual Telephone Bill Payment

Arrangements of meeting rooms in the event of trainings (snacks + Lunch) and support the business to arrange all events as well

Receive and review for hotels invoices, rent-a -car invoices, compounds invoices

Case by case study for top confidential cases which referred by Hitachi management for evaluation.

Prepare the monthly payment requests for Canteen subsid

Job function Administration, Facilities & Secretarial

Contract Regular

Publication date 2026-09-28

Reference number R0146264

About Hitachi Energy

We are a global leader in electrification, powering the electricity era to meet the energy demands of today, and the next 25 years. As the energy arm of Hitachi Group, over three billion people depend on our pioneering, mission-critical technologies to power their daily lives.

With over a century of innovation, we are addressing the most urgent energy challenge of our time: driving the evolution of the world’s energy system to ensure abundant, secure, affordable, and sustainable power for today’s generation and the next.

With an unparalleled installed base in over 140 countries, we are the grid ecosystem partner across the utility, industry, data center, and transportation sectors. Headquartered in Switzerland, we employ over 56,000 people in 60 countries and generate revenues of around $20 billion USD.