Executive Assistant: Scheduling, Meetings & Admin Ops

Hitachi Energy; Eastern Province; On-site; SAR 120,000 - 240,000; Full time

Job summary

Hitachi Energy is seeking an Executive Assistant to support one or more executives in daily office activities, including obtaining and organizing information for conferences, speeches, and reports; editing, proofreading and formatting documents; and coordinating scheduling, travel and meeting logistics.

The role requires a Bachelor's degree in Business Administration, 5+ years in international companies, excellent communication and organizational skills, discretion with confidential information,

Qualifications

• Bachelor’s degree in Business Administration or related field.
• 5+ years of experience in international companies.
• Strong communication and relationship-building skills.
• Excellent time management and organizational skills.
• Proactive, discreet with confidential information and able to manage sensitive material.
• Proficiency with Microsoft Office and ability to learn bespoke software.

Responsibilities

• Organize and service meetings; produce agendas and take minutes.
• Manage diaries, travel arrangements, and scheduling.
• Answer phones, respond to inquiries, book meeting rooms and set up conference calls.
• Prepare correspondence, memos, and reports; assist with presentations.
• Maintain confidential files and support filing, photocopying, and basic bookkeeping tasks.

Skills

Communication skills

Customer service

Relationship-building

Teamwork

Time management

Proactive

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Job description

Hitachi Energy is seeking an Executive Assistant to support one or more executives in daily office activities, including obtaining and organizing information for conferences, speeches, and reports; editing, proofreading and formatting documents; and coordinating scheduling, travel and meeting logistics.

The role requires a Bachelor's degree in Business Administration, 5+ years in international companies, excellent communication and organizational skills, discretion with confidential information,