Admin support officer

Hitachi; Saudi Arabia; On-site; SAR 67,000 - 89,000; Full time

Job summary

HITACHI ENERGY LTD in Jeddah, Saudi Arabia, is seeking an Administration & Facilities professional to coordinate office operations and reception duties on-site. The role includes visitor management, security coordination, and handling mail and deliveries, with a focus on maintaining an efficient admin workflow.

The position requires overseeing the reception area, supporting canteen coordination, and liaising with SCM for office supplies, while ensuring compliance with company policies and

Responsibilities

• Coordinate office activities and operations to secure efficiency and compliance with company policies.
• Monitor visitor access and maintain security awareness.
• Coordinate with Security for visitor registration.
• Manage reception area inventory and supplies.
• Receive and sort mail, faxes, and deliveries; answer and direct calls.
• Schedule appointments and greet visitors; direct to correct destinations.

Job description

Location: Jeddah, Maddinah, Saudi Arabia

Company Name: HITACHI ENERGY LTD

Profession (Job Category): Administration & Facilities

Job Schedule: Full time

Remote: No

Job Description

• Coordinating office activities and operations to secure efficiency and compliance to company policies
• Monitor visitor access and maintain security awareness.
• Coordinate with Security for the registration of the visitors
• Control inventory relevant to reception area.
• Receive and sort mail & Fax and deliveries.
• Answer telephone, screen and direct calls and Provide information to if require.
• Take and relay shipments from DHL and TNT
• Supervise the activity of clinic and request the medical items.
• Greet persons entering organization
• Direct persons to correct destination
• Deal with queries from the public and customers
• Schedule appointments for the visitors
• Monitor and maintain office equipment ( Fax , copy machine)
• Tidy and maintain the reception area
• Keep visitors record
• Coordinating office activities and operations to secure efficiency and compliance to company policies.
• Regular check of Admin workflow, print each request and forward to the concerned admin staff for necessary action.
• Handle & Control office supplies requisition in coordination W/ SCM.
• Handle the Canteen duties, organize with the suppliers of meals, distribute invoices for the canteen to adequate cost centers.
• Assisting the Reception area in attending & answering income calls and sending faxes.
• Implement accurate filing, documentation controls, archiving for Admin activity's.
• Assist in checking the supplier invoices prior to the approval of the Admin Manager and Finance.
• Supervise the transportation request and organize the driver's dispatch
• Supervise and request Kitchen Supplies
• Coordination with the regional Admin staff when required.
• Process of Individual Telephone Bill Payment
• Arrangements of meeting rooms in the event of trainings (snacks + Lunch) and support the business to arrange all events as well
• Receive and review for hotels invoices, rent-a -car invoices, compounds invoices
• Case by case study for top confidential cases which referred by Hitachi management for evaluation.
• Prepare the monthly payment requests for Canteen subsid

Accessibility and reasonable accommodation

Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process. This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.

Use of Al and automated tools in recruitment

As part of our recruitment process, Hitachi Energy uses digital and automated tools, including Al-supported solutions, to assist with activities such as application screening, job matching, and interview scheduling. These tools are designed to support our recruiters and do not replace human decision-making. Candidate data is processed in accordance with applicable data protection and employment laws as well as Hitachi's Global Data Privacy Notice. Background Screening and Security Checks

Background Screening and Security Checks

As part of the hiring process, Hitachi Energy conducts pre-employment background checks that may include verification of employment history, education, criminal records, and other relevant information, in accordance with applicable laws.

For certain roles—particularly those involving access to sensitive information, financial responsibilities, client data, regulated environments, or security-sensitive functions—additional or more comprehensive background or security screenings may be required. These may include, but are not limited to, enhanced criminal history checks, credit history reviews (where legally permissible), sanctions screening, or other due diligence measures aligned with the responsibilities of the position.

The scope and depth of any background or security review will be determined based on the nature of the role and business necessity, and will always be conducted in compliance with applicable federal, state, and local laws. Candidates will be notified and, where required, asked to provide consent prior to the initiation of any such checks.