Admin support officer

Hitachi Automotive Systems Americas, Inc.; Jeddah, Medina; On-site; SAR 187,000 - 281,000; Full time

Job summary

Hitachi Energy Ltd. in Jeddah, Saudi Arabia, is seeking an experienced Office Administrator to coordinate daily office activities, monitor visitor access, maintain security awareness, and support reception duties.

The role involves handling mail, phone calls, meeting room arrangements, and coordinating with SCM for supplies. You will work under Admin Manager and Finance, supporting canteen operations, invoicing, and event support, while ensuring compliance with company policies and efficient

Job description

Location

Jeddah, Maddinah, Saudi Arabia

Job ID

R0146264

Date Posted

2026-09-28

Company Name

HITACHI ENERGY LTD

Job Category

Administration & Facilities

Job Schedule

Full time

Remote

No

Job Description

The opportunity Coordinating office activities and operations to secure efficiency and compliance to company policies Monitor visitor access and maintain security awareness. Coordinate with Security for the registration of the visitors Control inventory relevant to reception area. Receive and sort mail & Fax and deliveries. Answer telephone, screen and direct calls and Provide information to if require. Take and relay shipments from DHL and TNT Supervise the activity of clinic and request the medical items. Greet persons entering organization Direct persons to correct destination Deal with queries from the public and customers Schedule appointments for the visitors Monitor and maintain office equipment ( Fax , copy machine) Tidy and maintain the reception area Keep visitors record Coordinating office activities and operations to secure efficiency and compliance to company policies. Regular check of Admin workflow, print each request and forward to the concerned admin staff for necessary action. Handle & Control office supplies requisition in coordination W/ SCM. Handle the Canteen duties, organize with the suppliers of meals, distribute invoices for the canteen to adequate cost centers. Assisting the Reception area in attending & answering income calls and sending faxes. Implement accurate filing, documentation controls, archiving for Admin activity's. Assist in checking the supplier invoices prior to the approval of the Admin Manager and Finance. Supervise the transportation request and organize the driver's dispatch Supervise and request Kitchen Supplies Coordination with the regional Admin staff when required. Process of Individual Telephone Bill Payment Arrangements of meeting rooms in the event of trainings (snacks + Lunch) and support the business to arrange all events as well Receive and review for hotels invoices, rent-a -car invoices, compounds invoices Case by case study for top confidential cases which referred by Hitachi management for evaluation. Prepare the monthly payment requests for Canteen subsid Accessibility and reasonable accommodation Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process. This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process.

Use of Al and automated tools in recruitment

As part of our recruitment process, Hitachi Energy uses digital and automated tools, including Al-supported solutions, to assist with activities such as application screening, job matching, and interview scheduling. These tools are designed to support our recruiters and do not replace human decision-making. Candidate data is processed in accordance with applicable data protection and employment laws as well as Hitachi's Global Data Privacy Notice.

Background Screening and Security Checks

As part of the hiring process, Hitachi Energy conducts pre-employment background checks that may include verification of employment history, education, criminal records, and other relevant information, in accordance with applicable laws. For certain roles—particularly those involving access to sensitive information, financial responsibilities, client data, regulated environments, or security-sensitive functions—additional or more comprehensive background or security screenings may be required. These may include, but are not limited to, enhanced criminal history checks, credit history reviews (where legally permissible), sanctions screening, or other due diligence measures aligned with the responsibilities of the position. The scope and depth of any background or security review will be determined based on the nature of the role and business necessity, and will always be conducted in compliance with applicable federal, state, and local laws. Candidates will be notified and, where required, asked to provide consent prior to the initiation of any such checks.

Company Culture

Hitachi brings together the world’s greatest minds to help breathe life into new possibilities – and drive innovation for a better future. That’s why we look for individuals who share our pioneering spirit, have imaginative ideas and are fearless when it comes to tackling the world’s biggest challenges. Our people love technology – and they love making a difference. They have a passion for finding new solutions and working with brilliant colleagues. Every day they dedicate themselves to a huge range of exciting projects, contributing to the Hitachi vision around the globe. From engineering new sustainability solutions that conserve water and energy to creating the infrastructure for the smart cities of tomorrow, there’s no challenge too great for our pioneers. And there’s no shortage of opportunities for you to make a difference. Come and experience the dynamic, collaborative and creative environments where your ideas are welcome and new discoveries are waiting. To help you grow to your full potential, we strive to support our employees in their career aspirations and promote the freedom to explore new horizons.

Contact

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