Office Manager

Confidential Government; Riyadh; On-site; SAR 60,000 - 100,000; Full time

Job summary

Confidential Government is seeking an experienced administrative professional to support the direct manager with comprehensive secretarial duties and office operations in Riyadh. You will coordinate meetings, drafts minutes, and manage communications and materials for key discussions.

The role requires at least 6 years in a related field and a Bachelor's degree in Administration or a related field. On-site work in the Riyadh region with a focus on efficiency and document control.

Qualifications

• Minimum of 6 years of experience in a relevant field.
• Bachelor’s degree in Administration or related field.

Responsibilities

• Coordinate meetings and provide secretarial and office-related activities.
• Arrange / redirect calls and manage conference calls.
• Inform attendees of meeting agendas and ensure alignment with schedules.
• Prepare and draft meeting minutes and record attendance.
• Coordinate with stakeholders to prepare files and information for key meetings.
• Prepare requests and documents for the direct manager as needed.
• Ensure office supplies are available for the direct manager.
• Manage incoming/outgoing mail and correspondence for the direct manager.
• Coordinate facilities management tasks and office-related tasks.
• Oversee office hospitality services.
• Adhere to organizational policies and procedures.
• Perform any other tasks assigned by direct supervisors.

Skills

Secretarial skills

Meeting coordination

Administrative support

Education

Bachelor's degree in Administration or related field

Job description

• Manages the technical and administrative support tasks for the direct manager by coordinating meetings and providing all secretarial and office-related activities.
• Contributes to the administrative support tasks for the direct manager by completing key tasks such as:
• Arranging / redirecting calls and managing conference calls.
• Ensures that all attendees are informed of the meeting agendas and schedules and ensures their alignment with the attendees’ schedules.
• Ensures the preparation and drafting of meeting minutes and recording attendance.
• Contributes to coordinating with relevant stakeholders to prepare the files and information required by the direct manager prior to key meetings.
• Contributes to preparing requests and documents received by the direct manager according to priority.
• Ensures the availability of office supplies in the direct manager’s office.
• Oversees the management of incoming / outgoing mail and correspondence related to the direct manager.
• Contributes to coordinating facilities management tasks (such as cleaning) and office-related tasks.
• Oversees all tasks related to office hospitality services.
• Adheres to the policies, work behaviors, and procedures of the organizational unit.
• Performs any other tasks assigned by direct supervisors.

Required Experience

• Minimum of 6 years of experience in a relevant field.

Education

• Bachelor’s degree in Administration or any related field.