Office Manager

Batterjee Medical College; Medina; On-site; SAR 78,000 - 123,000; Full time

Job summary

Batterjee Medical College is seeking an Office Administration professional to coordinate daily administrative operations for the Office. The role emphasizes organization, documentation, and professional communication with faculty, staff, students, and external stakeholders.

Responsibilities include maintaining files and records, supporting meetings and events, ensuring confidentiality, and coordinating with Academic Affairs, HR, Finance, and Administration to meet deadlines and institutional

Qualifications

• Bachelor's degree in Business Administration, Office Management, or related field.
• 2–4 years of administrative/office coordination experience.
• Experience in higher education or healthcare preferred.

Responsibilities

• Coordinate daily administrative operations for the office.
• Organize files, records, and documentation systems.
• Ensure documentation is secure, retrievable, and timely.
• Support scheduling, meetings, and official activities.
• Maintain confidentiality and professionalism with stakeholders.

Skills

Organizational skills

Multitasking

Communication

Interpersonal skills

Confidentiality

Deadline management

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Job description

Office Administration

Coordinate the daily administrative operations of the Deanu2019's Office Organize and maintain office files records correspondence and documentation systems Ensure documents and records are securely maintained and easily retrievable Complete routine and ad-hoc administrative tasks accurately and within required timelines Prioritize assignments based on urgency and importance and ensure deadlines are consistently met Maintain an organized and efficient office environment Communication amp CoordinationManage professional written and verbal communication including emails telephone calls memos and meetings Communicate office updates schedules policies and relevant information accurately and promptly Coordinate with Academic Affairs HR Finance Administration and other departments to support the requirements of the Deanu2019's Office Serve as a professional point of contact for faculty staff students parents visitors and external stakeholders Handle inquiries professionally and ensure appropriate follow-up Documentation amp Operational SupportPrepare review organize and maintain official documents and correspondence Review documents for accuracy and completeness before submission or circulation Support scheduling filing communication and documentation processes using appropriate office systems and digital tools Assist with departmental and College-level meetings workshops symposia and other official activities Support team members and coordinate administrative requirements to ensure timely completion of tasks Maintain strict confidentiality when handling sensitive institutional and executive-level information Professional amp Stakeholder SupportMaintain a professional courteous and service-oriented approach in all interactions Work collaboratively with faculty staff students and administrative departments to support institutional objectives Demonstrate strong time management and punctuality for meetings deadlines and official commitments Maintain professional conduct and uphold BMC policies ethical standards and confidentiality requirements

Bacheloru2019's degree in Business Administration, Office Management, or a related field.2u20134 years of experience in administrative roles, office coordination, or operations support.Experience within higher education or healthcare is preferred.

Skills & Competencies

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office and office management software .
• Strong ability to prioritize tasks, meet deadlines, and maintain accuracy.
• Excellent interpersonal and stakeholder-management skills.
• Professional and service-oriented mindset.
• Strong attention to detail and follow-up.
• Ability to maintain confidentiality and appropriately handle sensitive information.
• Strong problem-solving and analytical-thinking skills.
• Accountability, reliability, initiative, and adaptability.
• Ability to work effectively with faculty, staff, students, senior management, and external stakeholders.
• Excellent verbal and written communication skills in Arabic and English.