Executive Secretary

مجموعة خالد سعود الشبيلي لأستثمار والتطوير العقاري; Riyadh Region; On-site; SAR 134,000 - 223,000; Full time

Job summary

مجموعة خالد سعود الشبيلي لأستثمار والتطوير العقاري in Riyadh is seeking an experienced Executive Secretary to organize the manager's schedule, prepare official correspondence and reports, and coordinate with both governmental and private entities. You will manage receptions, file documents, arrange meetings and travel, and ensure flawless communication with executives, clients, and regional offices, leveraging strong multilingual skills and a commitment to confidentiality.

Qualifications

• Organizational and time management: ability to prioritize tasks and handle multiple assignments efficiently.
• Confidentiality: complete preservation of sensitive information and documents.
• Technical skills: proficient in using computers and office software applications and modern communication tools.
• Effective communication: excellent skills in correspondence and professional interaction with executives, visitors, clients, and governmental entities.
• Ability to engage with governmental entities and maintain previous governmental relationships.
• Required level: Executive Secretary with advanced experience.
• Proficiency in multiple languages for communication and writing.

Responsibilities

• Management of appointments: Organizing the manager's work schedule, determining meeting times and interviews, and reminding them accordingly.
• Correspondence and reports: Preparing official correspondence, reports, proposals, reviewing and drafting them accurately.
• Reception and communications: Welcoming visitors and clients, responding to phone calls and emails, and directing them appropriately.
• Archiving: Creating and maintaining filing systems, both physical and electronic, for the secure storage of documents and materials.
• Coordination and arrangements: Ensuring travel and accommodation arrangements and organizing regular meetings and events.
• Administrative affairs: Arranging visits and meetings with regional managers and branches.
• External affairs: Coordinating with governmental and private entities and accomplishing assigned tasks.

Skills

Organization & time management

Confidentiality

Technical skills

Effective communication

Government liaison

Executive secretary experience

Multilingual

Tools

Office software

Modern communication tools

Job description

• Management of appointments: Organizing the manager's work schedule, determining meeting times and interviews, and reminding them accordingly.
• Correspondence and reports: Preparing official correspondence, reports, proposals, reviewing and drafting them accurately.
• Reception and communications: Welcoming visitors and clients, responding to phone calls and emails, and directing them appropriately.
• Archiving: Creating and maintaining filing systems, both physical and electronic, for the secure storage of documents and materials.
• Coordination and arrangements: Ensuring travel and accommodation arrangements and organizing regular meetings and events.
• Administrative affairs: Arranging visits and meetings with regional managers and branches.
• External affairs: Coordinating with governmental and private entities and accomplishing assigned tasks.

Skills

• Organization and time management: Ability to prioritize tasks and handle multiple assignments efficiently.
• Confidentiality: Complete preservation of sensitive information and documents.
• Technical skills: Proficient in using computers and office software applications and modern communication tools.
• Effective communication: Excellent skills in correspondence and professional interaction with executives, visitors, clients, and governmental entities.
• Ability to engage with governmental entities and maintain previous governmental relationships.
• Required level: Executive Secretary with advanced experience.
• Proficiency in multiple languages for communication and writing.