Office & Facilities Coordinator

Clyde & Co; Jeddah; On-site; SAR 134,000 - 201,000; Full time

Job summary

Clyde & Co in Jeddah is seeking a Permanent Office Administrator to support Workplace Services and Office Administration. The role covers reception, travel & visa support, document handling, meeting room and facilities coordination, and compliance with H&S policies.

Strong communication and organisational skills are essential, with experience in professional services a plus. The position requires an independent, proactive approach, attention to detail, and the ability to liaise with vendors and

Qualifications

• Excellent communication, written and verbal, with clients and stakeholders.
• Proven client-facing service experience in professional services.
• Strong organisational skills and meticulous record-keeping.
• Proficient in MS Office and standard office tech and systems.
• Ability to handle confidential information with discretion.
• Experience coordinating facilities, travel, and meetings is a plus.

Responsibilities

• Answer calls, relay messages, and manage reception enquiries.
• Welcome clients, issue passes, provide refreshments, and notify Partners.
• Maintain a tidy reception and waiting area with up-to-date materials.
• Manage meeting room bookings and AV/IT requirements.
• Coordinate video conferences and ensure systems work.
• Handle courier operations and inbound/outbound mail tracking.
• Coordinate travel, visas, and staff travel records.
• Support document handling, scanning, and labelling.
• Ensure H&S compliance, conduct floor walks, and log safety records.
• Manage facilities contracts, liaise with vendors and contractors.
• Log Helpdesk tickets and follow through to resolution.
• Assist space planning, office moves, and seating plans.

Skills

Strong communication

Client service mindset

Document management

Organised & methodical

Time management

Independent worker

Team collaboration

Problem solving

Discretion & confidentiality

Positive can-do attitude

Health & Safety awareness

Vendor/contractor coordination

Continuous improvement mindset

Education

Health and safety qualification

Tools

Microsoft Office Suite

Document management systems

Case management systems

Job description

Clyde & Co in Jeddah is seeking a Permanent Office Administrator to support Workplace Services and Office Administration. The role covers reception, travel & visa support, document handling, meeting room and facilities coordination, and compliance with H&S policies.

Strong communication and organisational skills are essential, with experience in professional services a plus. The position requires an independent, proactive approach, attention to detail, and the ability to liaise with vendors and