Administrative Assistant

Flip retail; Jeddah; On-site; SAR 56,000 - 89,000; Full time

Job summary

Flip retail in Jeddah is seeking an Administrative Assistant to support supervisors and staff with a range of clerical tasks. You will handle calls, scheduling, minutes, correspondence, reports, filing, and travel arrangements, while maintaining office policies and supplies.

The ideal candidate will have proven administrative experience, strong MS Office skills, exceptional time management, and excellent written and verbal communication abilities.

Qualifications

• Proven experience as a Management Aide, Virtual Assistant or Office Admin Assistant
• Experience with office management systems and procedures
• Experience with office equipment like printers and fax machines
• Proficiency in Microsoft Office (Excel and PowerPoint)
• Excellent time management and ability to multitask
• Attention to detail and analytical abilities
• Outstanding written and verbal communication skills
• Strong organizational abilities

Responsibilities

• Answer and direct phone calls
• Schedule and organize appointments
• Plan meetings and take minutes
• Prepare and distribute emails, memos, letters, faxes and forms
• Assist in preparing regularly scheduled reports
• Maintain filing system
• Update and maintain office policies and procedures
• Order office supplies and research new offers and vendors
• Maintain contact lists
• Book travel arrangements
• Submit and file expense reports
• Provide general support to visitors
• Serve as main contact for internal and external clients
• Coordinate with executives and senior managers to handle requests

Skills

Time management

Attention to detail

Organizational abilities

Written and verbal communication

Multitasking

Analytical abilities

Education

Secondary school degree

Tools

Microsoft Office (Excel, PowerPoint)

Job description

Secretary vacancy in Jeddah Saudi Arabia

Administrative Assistant
Job quickWe are trying to find an accountable Administrative Assistant to perform a range of administrative and clerical jobs. Obligations of the Administrative Aide consist of supplying support to our supervisors and also workers, aiding in day-to-day office demands as well as handling our company's basic administrative tasks.

• Response and also direct call
• Organize and also arrange visits
• Plan conferences as well as take comprehensive minutes
• Create as well as disperse email, document memos, letters, faxes and forms
• Assist in the prep work of routinely scheduled reports
• Develop and also keep a declaring system
• Update and maintain workplace plans and treatments
• Order office supplies as well as study new offers and also distributors
• Maintain get in touch with lists
• Book travel plans
• Send and also integrate expense records
• Offer basic support to site visitors
• Serve as the factor of get in touch with for internal as well as exterior clients
• Communicate with executive and also senior management aides to handle requests and queries from senior managers

• Proven experience as a Management Aide, Virtual Assistant or Office Admin Assistant
• Expertise of workplace monitoring systems as well as procedures
• Functioning understanding of workplace devices, like printers as well as facsimile machine
• Efficiency in MS Workplace (MS Excel and also MS PowerPoint, in specific).
• Exceptional time management abilities and also the ability to focus on work.
• Focus to information as well as analytical abilities.
• Outstanding composed and verbal communication skills.
• Strong organizational abilities with the ability to multi-task.
• Secondary school degree: additional qualification as a management assistant or Assistant will certainly be a plus.

Job Type: Full Time.

Capacity to commute/relocate:. Jeddah: Dependably commute or preparing to relocate prior to beginning work (Needed).

Language:. English (Preferred).