Invoice Matching Team Leader

Ninja; Dammam; On-site; SAR 100,000 - 180,000; Full time

Job summary

Ninja is seeking an experienced Invoice Matching Team Lead to join our warehouse-based operations, coordinating daily 3-way matching of supplier invoices, POs, GRNs, returns, and supporting documents.

You will verify quantities, prices, item references, and receiving statuses, investigate discrepancies, and drive process improvement initiatives across Receiving, Stock Control, Finance, and Procurement. Strong leadership and ERP/WMS experience are essential.

Qualifications

• 3–5 years of relevant experience in invoice matching, reconciliation, Accounts Payable, inventory, or warehouse operations.

Responsibilities

• Lead daily 3-way matching of supplier invoices against POs, GRNs, returns, and supporting documents.
• Coordinate with Receiving, Stock Control, Finance, Procurement/Commercial, and suppliers to resolve issues.
• Prioritize high-value, aged, and critical unmatched transactions and ensure timely closure.
• Allocate daily tasks and monitor team productivity, accuracy, workload, and completion.
• Maintain audit-ready reconciliations and monitor KPIs like matching completion and ageing.

Skills

Team leadership

Communication

Analytical

Problem-solving

Attention to detail

Education

Bachelor’s degree or Diploma in Accounting/Finance/Supply Chain/Business Administration

Tools

ERP/WMS systems

Advanced Excel

Job description

We are looking for an experienced Invoice Matching Team Lead to join our warehouse-based operations team, leading daily invoice matching, reconciliation, exception resolution, and team coordination activities within a fast-paced warehouse environment.

Responsibilities:

• Lead daily 3-way matching of supplier invoices against POs, GRNs, returns, and supporting documents.
• Verify quantities, prices, item references, receiving status, and documentation before closing transactions.
• Investigate and resolve invoice, quantity, receiving, return, duplicate, and documentation discrepancies.
• Coordinate with Receiving, Stock Control, Finance, Procurement/Commercial, and suppliers to resolve outstanding issues.
• Prioritize high-value, aged, and business-critical unmatched transactions and ensure timely closure.
• Allocate daily tasks and monitor team productivity, accuracy, workload, and completion.
• Review complex cases and coach team members on investigation and reconciliation procedures.
• Maintain accurate records, supporting documentation, and audit-ready reconciliations.
• Monitor key KPIs including matching completion, exception rate, ageing, accuracy, and closure time.
• Identify recurring issues and support process improvement, standardization, and automation initiatives.
• Escalate material, unusual, or unsupported discrepancies to the relevant supervisor.

• 3–5 years of relevant experience in invoice matching, reconciliation, Accounts Payable, inventory, warehouse administration, or supply chain operations.
• Previous team lead or supervisory experience is preferred.
• Strong knowledge of 3-way matching, Purchase Orders, Goods Receipts, returns, and invoice documentation.
• Good understanding of warehouse and inventory transaction flows and discrepancy investigation.
• Experience using ERP/WMS systems and advanced Excel for reconciliation and reporting.
• Strong numerical accuracy, attention to detail, and documentation control.
• Excellent leadership, communication, analytical, follow-up, and problem-solving skills.
• Diploma or Bachelor’s degree in Accounting, Finance, Supply Chain, Business Administration, or a related field.
• CPIM, inventory management, AP, or supply chain certifications are an advantage.