Invoice Matching Team Leader

Ninja; Eastern Province; On-site; SAR 120,000 - 180,000; Full time

Job summary

Ninja in Saudi Arabia is seeking an experienced Accounts Payable Lead to drive accurate 3‑way matching, verification, and closure of invoices against POs and receipts. You will coach a team, ensure documentation integrity, and monitor key KPIs to optimise cash flow and compliance.

The ideal candidate has 3–5 years in AP/inventory reconciliation, strong leadership, and proficiency with ERP/WMS systems and advanced Excel for reporting.

Qualifications

• 3–5 years of experience in invoice matching, reconciliation, AP, inventory or supply chain operations.
• Previous team lead or supervisory experience preferred.
• Strong knowledge of 3-way matching, Purchase Orders, Goods Receipts, returns, and invoice documentation.
• Good understanding of warehouse and inventory transaction flows and discrepancy investigation.
• Experience using ERP/WMS systems and advanced Excel for reconcilation and reporting.
• Strong numerical accuracy, attention to detail, and documentation control.
• Excellent leadership, communication, analytical, follow-up, and problem-solving skills.
• Diploma or Bachelor’s degree in Accounting, Finance, Supply Chain, Business Administration, or a related field.
• CPIM, inventory management, AP, or supply chain certifications are an advantage.

Responsibilities

• Lead daily 3-way matching of supplier invoices against PO, GRN, returns and supporting documents.
• Verify quantities, prices, item references, receiving status and documentation before closing transactions.
• Investigate and resolve invoice quantity, receiving return, duplicate and documentation discrepancies.
• Coordinate with Receiving, Stock Control, Finance, Procurement Commercial and suppliers to resolve outstanding issues.
• Prioritise high-value aged and business-critical unmatched transactions and ensure timely closure.
• Allocate daily tasks and monitor team productivity, accuracy, workload and completion.
• Review complex cases and coach team members on investigation and reconciliation procedures.
• Maintain accurate records, supporting documentation and audit-ready reconciliations.
• Monitor KPIs including matching completion, exception rate, ageing, accuracy and closure time.
• Identify recurring issues and support process improvement, standardisation and automation initiatives.
• Escalate material, unusual or unsupported discrepancies to the relevant supervisor.

Skills

Leadership

Communication

Analytical

Problem solving

Attention to detail

Follow-up

Education

Bachelor's degree in Accounting or Finance

Diploma in related field

Tools

ERP systems

WMS

Excel

Job description

Responsibilities

• Lead daily 3-way matching of supplier invoices against PO, GRN, returns and supporting documents.
• Verify quantities, prices, item references, receiving status and documentation before closing transactions.
• Investigate and resolve invoice quantity, receiving return, duplicate and documentation discrepancies.
• Coordinate with Receiving, Stock Control, Finance, Procurement Commercial and suppliers to resolve outstanding issues.
• Prioritise high-value aged and business-critical unmatched transactions and ensure timely closure.
• Allocate daily tasks and monitor team productivity, accuracy, workload and completion.
• Review complex cases and coach team members on investigation and reconciliation procedures.
• Maintain accurate records, supporting documentation and audit-ready reconciliations.
• Monitor key KPIs including matching completion, exception rate, ageing, accuracy and closure time.
• Identify recurring issues and support process improvement, standardisation and automation initiatives.
• Escalate material, unusual or unsupported discrepancies to the relevant supervisor.

Requirements

• 3 5 years of relevant experience in invoice matching, reconciliation, Accounts Payable, inventory, warehouse administration, or supply chain operations.
• Previous team lead or supervisory experience is preferred.
• Strong knowledge of 3-way matching, Purchase Orders, Goods Receipts, returns, and invoice documentation.
• Good understanding of warehouse and inventory transaction flows and discrepancy investigation.
• Experience using ERP/WMS systems and advanced Excel for reconcilation and reporting.
• Strong numerical accuracy, attention to detail, and documentation control.
• Excellent leadership, communication, analytical, follow-up, and problem-solving skills.
• Diploma or Bachelor s degree in Accounting, Finance, Supply Chain, Business Administration, or a related field.
• CPIM, inventory management, AP, or supply chain certifications are an advantage.