Invoice Matching Team Leader

Ninja ?? نينجا; Riyadh; On-site; SAR 120,000 - 180,000; Full time

Job summary

Ninja ?? نينجا is seeking an experienced supervisor to manage accounts payable reconciliation and inventory-related processes. The role focuses on leading a team through 3-way invoice matching, resolving discrepancies, and ensuring audit-ready records.

Strong ERP/WMS and advanced Excel skills are essential, along with leadership and analytical abilities. The candidate will coordinate with Receiving, Stock Control, Finance, Procurement, and suppliers to close high-value transactions promptly

Qualifications

• 3-5 years of experience in invoice matching, reconciliation, AP, inventory or supply chain operations.
• Diploma or Bachelor's degree in Accounting, Finance, Supply Chain, Business Administration, or a related field.
• CPIM, inventory management, AP, or supply chain certifications are an advantage.

Responsibilities

• Lead daily 3-way matching of supplier invoices against POs, GRNs, returns, and supporting documents.
• Verify quantities, prices, item references, receiving status, and documentation before closing transactions.
• Investigate and resolve invoice, quantity, receiving, return, duplicate, and documentation discrepancies.
• Coordinate with Receiving, Stock Control, Finance, Procurement/Commercial, and suppliers to resolve outstanding issues.
• Prioritize high-value, aged, and business-critical unmatched transactions and ensure timely closure.
• Allocate daily tasks and monitor team productivity, accuracy, workload, and completion.
• Review complex cases and coach team members on investigation and reconciliation procedures.
• Maintain accurate records, supporting documentation, and audit-ready reconciliations.
• Monitor KPIs including matching completion, exception rate, ageing, accuracy, and closure time.
• Identify recurring issues and support process improvement, standardization, and automation initiatives.
• Escalate material, unusual, or unsupported discrepancies to the relevant supervisor.

Skills

3-way matching

Accounts Payable

inventory reconciliation

team leadership

analytical thinking

communication

attention to detail

documentation control

Education

Bachelor's degree in Accounting/Finance/Supply Chain

Diploma in related field

Tools

ERP/WMS systems

Excel (advanced)

Job description

Responsibilities

• Lead daily 3-way matching of supplier invoices against POs, GRNs, returns, and supporting documents
• Verify quantities, prices, item references, receiving status, and documentation before closing transactions
• Investigate and resolve invoice, quantity, receiving, return, duplicate, and documentation discrepancies
• Coordinate with Receiving, Stock Control, Finance, Procurement/Commercial, and suppliers to resolve outstanding issues
• Prioritize high-value, aged, and business-critical unmatched transactions and ensure timely closure
• Allocate daily tasks and monitor team productivity, accuracy, workload, and completion
• Review complex cases and coach team members on investigation and reconciliation procedures
• Maintain accurate records, supporting documentation, and audit-ready reconciliations
• Monitor key KPIs including matching completion, exception rate, ageing, accuracy, and closure time
• Identify recurring issues and support process improvement, standardization, and automation initiatives
• Escalate material, unusual, or unsupported discrepancies to the relevant supervisor

Requirements

• 3-5 years of relevant experience in invoice matching, reconciliation, Accounts Payable, inventory, warehouse administration, or supply chain operations
• Previous team lead or supervisory experience is preferred
• Strong knowledge of 3-way matching, Purchase Orders, Goods Receipts, returns, and invoice documentation
• Good understanding of warehouse and inventory transaction flows and discrepancy investigation
• Experience using ERP/WMS systems and advanced Excel for reconciliation and reporting
• Strong numerical accuracy, attention to detail, and documentation control
• Excellent leadership, communication, analytical, follow-up, and problem-solving skills
• Diploma or Bachelor's degree in Accounting, Finance, Supply Chain, Business Administration, or a related field
• CPIM, inventory management, AP, or supply chain certifications are an advantage