Head of Administration (Saudi National)

ALBAIK Food Systems Co.; Jeddah; On-site; SAR 350,000 - 550,000; Full time

Job summary

ALBAIK Food Systems Co. in Jeddah seeks a highly experienced Head of Administration to lead corporate administration, personnel affairs, regulatory compliance and employee services.

This role requires hands-on leadership across multiple locations, strong knowledge of Saudi labor laws and government platforms, and a proven ability to optimize processes. You will manage contracts, vendors, budgets, and internal controls, oversee payroll coordination and employee lifecycle, ensure timely regulatory

Qualifications

• Bachelor’s degree required in Business Administration, Human Resources, Law, or related field.
• Minimum 10 years progressive experience in corporate administration and personnel affairs.
• At least 5 years in a managerial or leadership role.
• Strong knowledge of Saudi labor regulations and government platforms.

Responsibilities

• Lead daily corporate administrative operations, office services, facilities management, and general administrative support.
• Oversee personnel operations across the employee lifecycle, including contracts, records, transfers, renewals, separations, attendance, leaves, and payroll coordination.
• Ensure compliance with Saudi Labor Law, HRSD regulations, Saudization, Nitaqat, and Wage Protection requirements.
• Lead and develop administration and personnel teams; establish KPIs and internal controls; drive process improvements and digitalization.

Skills

Leadership

Analytical

Decision making

Communication

Problem solving

Arabic

English

Education

Bachelor’s degree in Business Administration, Human Resources, Law, or a related field

Job description

We are seeking a highly experienced, results-driven and hands-on Head of Administration to lead corporate administration, personnel affairs, regulatory compliance, and employee services.

Key Responsibilities:

1. Corporate Administration

• Lead and oversee daily corporate administrative operations, office services, facilities management, and general administrative support.
• Manage administrative contracts, vendors, service providers, and operational budgets.
• Develop, implement, and continuously improve administrative policies, procedures, and internal controls.
• Ensure efficient, cost-effective, and high-quality administrative services across the organization.

2. Personnel Affairs & Employee Services

• Oversee personnel operations throughout the employee lifecycle, including employment contracts, employee records, transfers, renewals, and separations.
• Manage attendance, leave administration, employee documentation, benefits administration, and payroll coordination.
• Oversee employee relations, disciplinary procedures, grievances, and end-of-service settlements.
• Ensure accurate personnel records, timely employee services, and consistent application of company policies. And develop Company policies

3. Legal Compliance

• Oversee government platforms, including Qiwa, GOSI, Mudad, Muqeem, and Absher Business.
• Ensure compliance with Saudi Labor Law, HRSD regulations, Saudization, Nitaqat, and Wage Protection requirements.
• Proactively identify regulatory violations, potential penalties, legal risks, and financial exposure, and implement preventive and corrective measures.
• Monitor regulatory updates and ensure timely completion of government transactions, renewals, and mandatory submissions.
• Coordinate with legal and relevant authorities on labor-related matters, disputes, and regulatory requirements.

4. Leadership & Operational Excellence

• Lead and develop administration and personnel teams.
• Establish departmental KPIs, service standards, and internal controls to improve efficiency and accountability.
• Drive process improvements, digitalization, and administrative system enhancements.
• Prepare operational, compliance, and performance reports to support management decisions.
• Collaborate with Finance, Legal, and other corporate departments to ensure effective service delivery.

Qualifications & Experience:

• Bachelor’s degree in Business Administration, Human Resources, Law, or a related field.
• Minimum 10 years of progressive experience in corporate administration and personnel affairs, including at least 5 years in a managerial or leadership role.
• Proven hands-on experience managing both functions across multiple locations or business entities, including facilities, vendors, and contracts.
• Strong practical knowledge of Saudi labor regulations and government platforms, with experience resolving complex personnel matters, labor cases, and compliance risks.
• Experience developing policies, SOPs, internal controls, and performance indicators, and implementing digital systems and operational improvements.
• Previous experience in QSR, restaurant chains, food service, or food manufacturing.
• Strong leadership, analytical, decision-making, communication, and problem-solving skills.
• Proficiency in Arabic and English.