Administrative Assistant – Compliance & Government Relations

Trades App; Riyadh; On-site; SAR 78,000 - 123,000; Full time

Job summary

Trades App in Riyadh is looking for a proactive Administrative Assistant – Compliance & Government Relations to support operations. The role focuses on administrative coordination, maintaining regulatory documentation and assisting with government-related transactions through Saudi platforms.

You will manage government filings, iqama renewals, visas and work permits, monitor deadlines, and support HR-related administrative tasks while ensuring compliance with Saudi Labour Law.

Qualifications

• Fluent Arabic speaking, reading and writing is mandatory.
• Good working proficiency in English.
• Experience in administration, compliance, or PRO activities in Saudi Arabia.
• Familiarity with government platforms (Qiwa, Muqeem, GOSI, Mudad) and Saudi Labour Law is preferred.

Responsibilities

• Handle government-related transactions using platforms such as Qiwa, Muqeem, GOSI, Mudad, Absher Business and Chamber of Commerce.
• Support iqama renewals, work permits, visa processing, sponsorship transfers and employee-related government documentation.
• Maintain compliance records, trackers and timely renewals in line with Saudi Labour Law.
• Provide day-to-day administrative support to management and operations teams.
• Coordinate meetings, prepare correspondence and maintain confidential HR documents.

Skills

Arabic language fluency

English proficiency

MS Office (Excel, Word, Outlook)

Organisational skills

Attention to detail

Task management

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Job Summary

We are seeking a proactive and detail-oriented Administrative Assistant – Compliance & Government Relations to support our operations in Riyadh, Saudi Arabia.

The successful candidate will be responsible for administrative coordination, maintaining regulatory compliance documentation, and supporting government-related transactions through relevant Saudi government platforms. The role requires strong organisational skills, attention to detail, and practical knowledge of Saudi administrative and government procedures.

Key Responsibilities

Government Relations & Compliance

• Handle and follow up on government-related transactions through platforms such as Qiwa, Muqeem, GOSI, Mudad, Absher Business and the Chamber of Commerce.
• Support Iqama renewals, work permits, visa processing, sponsorship transfers and employee-related government documentation.
• Monitor expiry dates for licences, permits, registrations and employee documentation to ensure timely renewals.
• Maintain accurate compliance records and assist with government submissions and regulatory requirements.
• Coordinate with relevant government authorities and external service providers when required.

Administrative Support

• Provide day-to-day administrative support to management and operational teams.
• Prepare official correspondence, letters, reports, forms and other administrative documents.
• Maintain employee files, contracts, records and confidential documentation.
• Coordinate meetings, appointments and follow-ups with internal and external stakeholders.
• Support onboarding, employee documentation and general HR administrative activities.

Compliance Monitoring & Reporting

• Maintain trackers for government transactions, document renewals and compliance deadlines.
• Assist in ensuring administrative procedures align with Saudi Labour Law and applicable company policies.
• Identify outstanding documentation and follow up to ensure timely completion.
• Prepare regular status reports covering pending government transactions, renewals and compliance activities.

  Requirements

  • Previous experience in administration, compliance, government relations or PRO-related activities within Saudi Arabia.
  • Practical experience using Saudi government platforms, particularly Qiwa, Muqeem, GOSI and Mudad.
  • Familiarity with Iqama, visa, work permit and sponsorship transfer procedures.
  • Good understanding of Saudi administrative regulations and employment-related documentation.
  • Fluent Arabic speaking, reading and writing – mandatory.
  • Good working proficiency in English.
  • Strong Microsoft Office skills, particularly Excel, Word and Outlook.
  • Excellent organisational, communication and documentation skills.
  • Ability to manage multiple tasks, deadlines and confidential information.
  • Candidates currently based in Saudi Arabia with transferable Iqama are preferred.