Executive Assistant

Hitachi Energy; Eastern Province; On-site; SAR 120,000 - 240,000; Full time

Job summary

Hitachi Energy is seeking an Executive Assistant to support one or more executives in daily office activities, including obtaining and organizing information for conferences, speeches, and reports; editing, proofreading and formatting documents; and coordinating scheduling, travel and meeting logistics.

The role requires a Bachelor's degree in Business Administration, 5+ years in international companies, excellent communication and organizational skills, discretion with confidential information,

Qualifications

• Bachelor’s degree in Business Administration or related field.
• 5+ years of experience in international companies.
• Strong communication and relationship-building skills.
• Excellent time management and organizational skills.
• Proactive, discreet with confidential information and able to manage sensitive material.
• Proficiency with Microsoft Office and ability to learn bespoke software.

Responsibilities

• Organize and service meetings; produce agendas and take minutes.
• Manage diaries, travel arrangements, and scheduling.
• Answer phones, respond to inquiries, book meeting rooms and set up conference calls.
• Prepare correspondence, memos, and reports; assist with presentations.
• Maintain confidential files and support filing, photocopying, and basic bookkeeping tasks.

Skills

Communication skills

Customer service

Relationship-building

Teamwork

Time management

Proactive

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Job description

Executive Assistant work is focused on supporting an individual executive or small number of executives in their day-to-day office activities including Obtaining and organizing information for use in conferences speeches and reports as requested by the executive editing proofing formatting document design production form filling and data entry In addition scheduling coordinating meetings diaries and travel arrangements Also receiving relaying telephone messages from internal and external sources managing the time interaction executives have with internal and external sources Typically this role is required to handle confidential business and personnel information

How you ll make an impact

Organizing and servicing meetings producing agendas and taking minutes Prioritizing workloads and implementing new procedures and administrative systems Liaising with relevant organizations and clients and logging or processing bills or expenses Acting as a receptionist and or meeting and greeting clients and greeting visitors and directing them to the appropriate departments or individuals Answer telephones and respond to inquiries via telephone or email and book meeting rooms set up conference calls and take messages and minutes during meetings Perform administrative tasks including filing and photocopying writing emails memos and letters Implement and or develop office procedures and record systems and manage database entry and client files Order and maintain supplies and document financial information Organize and distribute messages make and confirm travel arrangements Prepare and mail outgoing correspondence Maintain confidential department files records and perform routine bookkeeping tasks and assist with presentations and reports Responsible for ensuring compliance with applicable external and internal regulations procedures and guidelines Living Hitachi Energy core values of safety and integrity which means taking responsibility for your own actions while caring for your colleagues and the business

Your background

A bachelor s degree in Business Administration or related degree.

5+ Years of experience in international companies.

Good communication, customer service and relationship-building skills.

Teamworking skills and organization and time management skills.

Attention to detail, negotiation skills, Assertiveness and flexibility and tact, discretion and diplomacy.

The ability to be proactive and use your initiative: to see what needs doing and to do it.

The ability to use standard software packages (e.g. Microsoft Office) and to learn bespoke packages if required.

Proficiency in both spoken & written English language is required.