Executive Secretary

Jobskey Search and Selection; Riyadh; On-site; SAR 60,000 - 90,000; Full time

Job summary

Jobskey Search and Selection is seeking an experienced Executive Secretary to support the Chief Operating Officer in Riyadh. You will manage the COO's calendar, coordinate meetings, and facilitate communication with internal teams and external partners.

This role requires discretion, professionalism, and strong organizational skills. You will prepare reports and presentations, oversee travel arrangements, and ensure smooth office operations while maintaining a high level of confidentiality and

Qualifications

• Proven experience as an executive secretary or in a similar administrative role.
• Bachelor's degree in Business Administration, Management, or related field.
• Excellent verbal and written communication, professional interaction with staff and partners.
• Exceptional organizational and time-management abilities to prioritize tasks.
• Proficiency in Microsoft Office and related software; discretion with confidential information.

Responsibilities

• Administrative Support: Manage the COO's calendar, schedule meetings, and coordinate travel.
• Communication: Be the primary contact between the COO and stakeholders, handling correspondence.
• Document Management: Prepare reports, presentations, and other documents for the COO.
• Meeting Coordination: Organize meetings, set agendas, take minutes, and follow up on actions.
• Confidentiality: Handle sensitive information with discretion and professionalism.
• Office Management: Ensure efficient office operation and coordinate with staff.

Skills

Executive support

Communication

Organizational skills

Discretion

Microsoft Office

Travel coordination

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office Suite

PowerPoint

Excel

Word

Job description

Role Summary

The Executive Secretary will provide high-level administrative support to the Chief Operating Officer (COO), ensuring the smooth operation of the office. This role requires exceptional organizational skills, attention to detail, and the ability to handle confidential information with discretion. The Executive Secretary will manage the COO's schedule, coordinate meetings, and facilitate communication between the COO and other departments, while maintaining a high level of professionalism and efficiency.

Key Responsibilities

• Administrative Support: Manage the COO's calendar, schedule meetings, and coordinate travel arrangements.
• Communication: Serve as the primary point of contact between the COO and internal/external stakeholders, handling correspondence and communication with discretion.
• Document Management: Prepare and manage reports, presentations, and other documents required by the COO.
• Meeting Coordination: Organize and coordinate meetings, including setting agendas, taking minutes, and following up on action items.
• Confidentiality: Handle sensitive information with the utmost confidentiality and professionalism.
• Office Management: Ensure the efficient operation of the office, including managing supplies and coordinating with other administrative staff.

Key Skills and Qualifications

• Experience: Proven experience as an executive secretary or in a similar administrative role, preferably supporting senior executives.
• Education: Bachelor's degree in Business Administration, Management, or a related field.
• Communication Skills: Excellent verbal and written communication skills, with the ability to interact professionally with all levels of staff and external partners.
• Organizational Skills: Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Discretion: Ability to handle confidential information with discretion and integrity.
• Cultural Awareness: Understanding of East Asian business practices and cultural nuances is preferred.

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