Executive Secretary

Al Hayat Medical Group; Riyadh; On-site; SAR 112,000 - 156,000; Full time

Job summary

Hamad Bin Abdullah Al-Manea Company in Riyadh is seeking a Saudi executive secretary to support the executive management with administrative tasks, organizing schedules, correspondence, and daily follow-ups. The role requires 1–2 years of experience, fluency in English, and proficiency in Microsoft Office; experience in healthcare is preferred. Salary will be set after interview.

Qualifications

• Saudi / Saudi Woman nationality.
• 1–2 years of executive secretarial or administrative support experience.
• Healthcare sector experience preferred and essential for nomination.
• Fluent in English (speaking and writing) is essential.
• Proficient in Microsoft Office.
• Strong organizational, time-management and follow-up skills.
• Ability to handle confidential information professionally.
• Excellent communication and writing skills.

Responsibilities

• Manage executive management's schedule, meetings and appointments.
• Prepare correspondence, letters, reports, and presentations.
• Organize and file documents with confidentiality.
• Prepare meeting minutes and track action items.
• Coordinate between executive management and departments.
• Monitor tasks to meet deadlines.
• Handle internal and external communications and correspondence.
• Receive visitors and manage official correspondence.
• Carry out administrative tasks as directed by management.

Skills

Organization skills

Time management

Communication skills

English fluency

Tools

Microsoft Office

Job description

Job Title: Executive Secretary
Nationality: Saudi / Saudi Woman
Experience: From 1 to 2 years
English Language: Essential requirement
Preferred Sector: Healthcare and Medical

Job Description:
We are looking for a Saudi executive secretary to join our team. The role involves providing administrative and organizational support to the executive management, ensuring that work, appointments, correspondence, and daily follow-ups are handled efficiently and professionally.

Duties and Responsibilities

• Manage and organize the executive management's schedule, meetings, and appointments.

• Prepare correspondence, letters, reports, and presentations.

• Organize and file documents and information with confidentiality and professionalism.

• Prepare meeting minutes and follow up on the implementation of decisions and assignments.

• Coordinate between the executive management and various departments and units.

• Monitor appointments, tasks, and ensure they are completed within the specified timelines.

• Organize internal and external communications and correspondence.

• Receive visitors and guests and handle official correspondence.

• Carry out administrative and organizational tasks assigned by management.

Qualifications and Requirements

• Saudi / Saudi Woman nationality.

• Practical experience from 1 to 2 years in executive secretarial work or administrative support.

• Previous experience in the healthcare or medical sector preferred and essential for the nomination.

• Fluency in English speaking and writing essential requirement.

• Proficiency in using Microsoft Office.

• High skills in organization, time management, and follow-up.

• Ability to handle confidential information professionally.

• Excellent communication and writing skills.

• The salary will be determined after the job interview.