Executive Office Administrator for CEO Support

King Abdullah bin Abdelaziz University; Saudi Arabia; On-site; SAR 120,000 - 150,000; Full time

Job summary

King Abdullah bin Abdelaziz University is seeking an experienced administrator to support the CEO office. The role focuses on coordinating clerical tasks, managing records, drafting correspondence in English, and ensuring confidential information handling.

As a supervisor-level admin in a healthcare setting, you will maintain office systems, prepare reports, and supervise staff while coordinating meetings, minutes, and communications on behalf of the CEO.

Qualifications

• Bachelor's degree in Business Administration.
• 6 years of experience in supervisory admin role in a healthcare setting.
• Saudi Nationality only.

Responsibilities

• Provides comprehensive administrative and secretarial service in the CEO office.
• Maintains confidentiality of all sensitive information at all times.
• Reviews all incoming communications in the assigned department and prioritizes as appropriate.
• Responsible for effective communication, both oral and written, to and from the CEO office.
• Drafts letters and reports on behalf of the CEO to a high standard of English.
• Takes dictation and/or transcription. Types and distributes correspondence and reports.
• Manages and coordinates the filing system to ensure smooth running of the office.
• Coordinates all communication, documentation, venue bookings and refreshments for meetings/committees.
• Attends meetings, takes minutes and follows up on actions.

Skills

Administrative coordination

Confidentiality

English drafting

Meeting minutes

Education

Bachelor's degree in Business Administration

Tools

Microsoft Access

Job description

King Abdullah bin Abdelaziz University is seeking an experienced administrator to support the CEO office. The role focuses on coordinating clerical tasks, managing records, drafting correspondence in English, and ensuring confidential information handling.

As a supervisor-level admin in a healthcare setting, you will maintain office systems, prepare reports, and supervise staff while coordinating meetings, minutes, and communications on behalf of the CEO.