Executive Assistant

Ghodran Group; Dammam; On-site; SAR 60,000 - 90,000; Full time

Job summary

Ghodran Group in Dammam is seeking an experienced Administrative professional to manage day-to-day office operations and coordinate with senior management. The role focuses on organizing files, preparing minutes and reports, and supporting executives.

You will schedule meetings, handle correspondence, draft letters, and assist with travel arrangements while ensuring accurate documentation and data retrieval. Strong English skills are essential.

Qualifications

• Education: Any Graduation.
• Language: Must be fluent in English (read & write).
• Experience: 4–6 years work experience in admin jobs.

Responsibilities

• Managing the day-to-day operations of the office.
• Organizing and maintaining files and records.
• Preparing and editing minutes of meetings, correspondence, reports, and presentations.
• Drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Completes projects by assigning work to clerical staff; following up on results.
• Prepares reports by collecting and analyzing information.
• Secures information by completing database backups.
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
• Coordinating with the Function heads on the various tasks and projects requested of Her / Him.
• Correlating the efforts of the various function divisions to deliver what is required by the Board members or the CEO.
• Assisting Board members and CEO in garnering, organizing and providing relevant information & data with respect to strategic business relationships when needed.
• Assisting board members and CEO in conveying their instructions and recommendations to the relevant functions and staff within the company.
• All other duties as assigned by senior management.
• Must be willing to travel inside & outside Saudi

Skills

Office administration

Scheduling & calendar management

Document management

Meeting minutes

Written & verbal English

Travel coordination

Education

Any Graduation

Job description

• Managing the day-to-day operations of the office.
• Organizing and maintaining files and records
• Preparing and editing minutes of meetings, correspondence, reports, and presentations.
• Preparing memos in coordination with the management team.
• Drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Completes projects by assigning work to clerical staff; following up on results.
• Prepares reports by collecting and analyzing information.
• Secures information by completing database backups.
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
• Contributes to team effort by accomplishing related results as needed.
• Coordinating with the Function heads on the various tasks and projects requested of Her / Him.
• Correlating the efforts of the various function divisions to deliver what is required by the Board members or the CEO.
• Assisting Board members and CEO in garnering, organizing and providing relevant information & data with respect to strategic business relationships when needed.
• Assisting board members and CEO in conveying their instructions and recommendations to the relevant functions and staff within the company.
• All other duties as assigned by senior management.
• Must be willing to travel inside & outside Saudi

Requirements

• Education: Any Graduation
• Language: Must be fluent in English (read & write)
• Experience: 4 -6 years Work experience in admin jobs