Executive Office & Admin Coordinator

Confidential Government; Riyadh; On-site; SAR 60,000 - 100,000; Full time

Job summary

Confidential Government is seeking an experienced administrative professional to support the direct manager with comprehensive secretarial duties and office operations in Riyadh. You will coordinate meetings, drafts minutes, and manage communications and materials for key discussions.

The role requires at least 6 years in a related field and a Bachelor's degree in Administration or a related field. On-site work in the Riyadh region with a focus on efficiency and document control.

Qualifications

• Minimum of 6 years of experience in a relevant field.
• Bachelor’s degree in Administration or related field.

Responsibilities

• Coordinate meetings and provide secretarial and office-related activities.
• Arrange / redirect calls and manage conference calls.
• Inform attendees of meeting agendas and ensure alignment with schedules.
• Prepare and draft meeting minutes and record attendance.
• Coordinate with stakeholders to prepare files and information for key meetings.
• Prepare requests and documents for the direct manager as needed.
• Ensure office supplies are available for the direct manager.
• Manage incoming/outgoing mail and correspondence for the direct manager.
• Coordinate facilities management tasks and office-related tasks.
• Oversee office hospitality services.
• Adhere to organizational policies and procedures.
• Perform any other tasks assigned by direct supervisors.

Skills

Secretarial skills

Meeting coordination

Administrative support

Education

Bachelor's degree in Administration or related field

Job description

Confidential Government is seeking an experienced administrative professional to support the direct manager with comprehensive secretarial duties and office operations in Riyadh. You will coordinate meetings, drafts minutes, and manage communications and materials for key discussions.

The role requires at least 6 years in a related field and a Bachelor's degree in Administration or a related field. On-site work in the Riyadh region with a focus on efficiency and document control.