Office Operations & Travel Coordinator

Confidential Company; Dhahran Compound; On-site; SAR 67,000 - 112,000; Full time

Job summary

Confidential Company in Dhahran Compound, Eastern Province, Saudi Arabia, is seeking an organized administrative coordinator to support the Department Division Head. You will manage calendars, coordinate meetings, process requests, and liaise with internal teams.

The role emphasizes strong English communication, meticulous follow-up, and proficient use of Microsoft Office. Experience in expediting and coordinating office tasks is preferred, with a bachelor’s degree advantageous.

Qualifications

• Associate Diploma or higher preferred; bachelor’s degree is an advantage.
• Experience in expediting, coordination, and follow-up activities is preferred.
• Proficient in Microsoft Office and standard office equipment.
• Good English communication skills, both written and verbal.
• Strong organizational, coordination, communication, and follow-up skills.

Responsibilities

• Maintain the daily calendar of the Department Division Head.
• Handle phone calls, receive visitors and direct inquiries to the appropriate personnel.
• Schedule meetings and book meeting rooms.
• Process gate pass requests through VMS.
• Create miscellaneous payment requests through MPS.
• Request corporate services through the CRM system.
• Request taxi services through the DILIP system.
• Collect weekly and quarterly highlight reports.
• Manage office stationery and other supplies.
• Create B2B shopping carts and follow up on required orders.
• Complete online timesheets and e-leave applications.
• Verify time data and leave requests.
• Prepare yearly timesheets with applicable leave options.
• Initiate business travel requests and arrange required travel services.
• Prepare expense reports for employees.

Skills

English proficiency

Organizational skills

Coordination

Follow-up skills

Communication skills

Education

Associate Diploma or higher

Bachelor's degree advantageous

Tools

Microsoft Office

Job description

Confidential Company in Dhahran Compound, Eastern Province, Saudi Arabia, is seeking an organized administrative coordinator to support the Department Division Head. You will manage calendars, coordinate meetings, process requests, and liaise with internal teams.

The role emphasizes strong English communication, meticulous follow-up, and proficient use of Microsoft Office. Experience in expediting and coordinating office tasks is preferred, with a bachelor’s degree advantageous.