Executive Associate: Leadership Support & Calendar Maestro

Melon Digital Insurance; Riyadh; Hybrid; SAR 167,000 - 279,000; Full time

Benefits offered by this job

Flexible hybrid work arrangements

Career growth opportunities

Collaborative, innovative work culture

Job summary

Melon Digital Insurance is seeking an Executive Assistant to provide high‑level administrative support to the executive leadership team from our Riyadh HQ. You will operate in a HYBRID environment, protect leadership time, and drive operational excellence across the organization.

Responsibilities include complex calendar management, event/travel coordination, board materials, and confidential document handling, with a focus on proactive problem solving and professional stakeholder interaction.

Qualifications

• Proven experience supporting C‑level or senior executives in a fast-paced environment.
• Excellent organizational and time-management abilities under pressure.
• Strong proficiency with calendar management, slides, and spreadsheets.
• Discretion with confidential information and professional judgment.

Responsibilities

• Manage complex calendars and meetings for executive leadership, resolving conflicts.
• Coordinate internal/external meetings with agenda, minutes, and follow‑ups.
• Handle end-to-end travel arrangements, visas, itineraries, and expenses.
• Screen correspondence and calls, routing requests with sound judgement.
• Prepare presentations, reports, and board/investor materials.
• Support board/management meeting cycles, including pack prep and records.
• Oversee office administration, vendors, facilities, and visitor hosting.
• Coordinate company events, team offsites, and leadership meetings.
• Handle confidential documents with discretion and professionalism.
• Track cross‑functional deliverables and ensure deadlines are met.

Skills

Organizational skills

Time management

MS Office

Google Workspace

Discretion

Written & verbal communication

Independence / initiative

Stakeholder management

Tools

Microsoft Office

Google Workspace

Job description

Melon Digital Insurance is seeking an Executive Assistant to provide high‑level administrative support to the executive leadership team from our Riyadh HQ. You will operate in a HYBRID environment, protect leadership time, and drive operational excellence across the organization.

Responsibilities include complex calendar management, event/travel coordination, board materials, and confidential document handling, with a focus on proactive problem solving and professional stakeholder interaction.