Executive Assistant

Client of MENA Recruit Pty Ltd; Riyadh; On-site; SAR 170,000 - 250,000; Full time

Job summary

Our client, a leading international law firm, seeks an experienced Executive Assistant to join its Riyadh office. The role focuses on providing executive support, managing complex diaries and travel, coordinating meetings, and supporting client onboarding and documentation in a fast-paced, client-focused environment.

You will work closely with regional teams to ensure smooth day-to-day operations and contribute to billing, WIP and financial administration while maintaining confidentiality and

Qualifications

• Experience as Executive Assistant, PA, or Legal Secretary, ideally in a law firm.
• Fluent English and Arabic communication skills.
• Advanced Microsoft Office skills.
• Strong organisational skills with attention to detail.
• Professional, proactive and adaptable; able to maintain confidentiality.

Responsibilities

• Provide executive and administrative support to senior fee earners
• Manage complex diaries, meetings, travel and international itineraries
• Prepare correspondence, presentations and legal documentation
• Coordinate client onboarding, compliance and matter administration
• Support billing, WIP, invoicing, expenses and financial administration
• Maintain document management and filing systems
• Assist with business development, CRM updates and client events
• Support office operations and collaborate with regional business support teams

Skills

Executive support experience

Law firm experience

Fluent English & Arabic

Confidentiality

Time management

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Our client a leading international law firm is seeking an experienced Executive Assistant to join its Riyadh office. This is a great opportunity for a highly organised proactive professional to provide executive support to senior fee earners in a fast-paced client-focused environment. The successful candidate will manage complex diaries and travel arrangements, coordinate meetings, support client onboarding and financial administration, prepare high-quality documentation, assist with business development activities and contribute to the smooth day-to-day operations of the Riyadh office while working closely with regional teams.

Key Responsibilities

1. Provide executive and administrative support to senior fee earners
2. Manage complex diaries, meetings, travel and international itineraries
3. Prepare correspondence, presentations and legal documentation
4. Coordinate client onboarding, compliance and matter administration
5. Support billing, WIP, invoicing, expenses and financial administration
6. Maintain document management and filing systems
7. Assist with business development, CRM updates and client events
8. Support office operations and collaborate with regional business support teams

• Excellent academic background.
• Relevant Executive Assistant, PA, or Legal Secretary experience, ideally gained in a law firm.
• Fluent English and Arabic communication skills.
• Advanced Microsoft Office skills.
• Strong organisational skills with excellent attention to detail.
• Professional, proactive and adaptable, with the ability to maintain confidentiality and perform under pressure.