Executive Associate

Melon Digital Insurance; Riyadh; Hybrid; SAR 167,000 - 279,000; Full time

Benefits offered by this job

Flexible hybrid work arrangements

Career growth opportunities

Collaborative, innovative work culture

Job summary

Melon Digital Insurance is seeking an Executive Assistant to provide high‑level administrative support to the executive leadership team from our Riyadh HQ. You will operate in a HYBRID environment, protect leadership time, and drive operational excellence across the organization.

Responsibilities include complex calendar management, event/travel coordination, board materials, and confidential document handling, with a focus on proactive problem solving and professional stakeholder interaction.

Qualifications

• Proven experience supporting C‑level or senior executives in a fast-paced environment.
• Excellent organizational and time-management abilities under pressure.
• Strong proficiency with calendar management, slides, and spreadsheets.
• Discretion with confidential information and professional judgment.

Responsibilities

• Manage complex calendars and meetings for executive leadership, resolving conflicts.
• Coordinate internal/external meetings with agenda, minutes, and follow‑ups.
• Handle end-to-end travel arrangements, visas, itineraries, and expenses.
• Screen correspondence and calls, routing requests with sound judgement.
• Prepare presentations, reports, and board/investor materials.
• Support board/management meeting cycles, including pack prep and records.
• Oversee office administration, vendors, facilities, and visitor hosting.
• Coordinate company events, team offsites, and leadership meetings.
• Handle confidential documents with discretion and professionalism.
• Track cross‑functional deliverables and ensure deadlines are met.

Skills

Organizational skills

Time management

MS Office

Google Workspace

Discretion

Written & verbal communication

Independence / initiative

Stakeholder management

Tools

Microsoft Office

Google Workspace

Job description

Role Overview

As an Executive Assistant, you will provide high-level administrative and operational support to our executive leadership team, acting as a trusted point of coordination across the business. Based at our HQ, you'll work closely with cross-functional teams in a HYBRID environment to protect leadership time, keep priorities moving, and drive operational excellence within our organization.

Responsibilities

• Manage complex calendars, scheduling, and meeting logistics for executive leadership, resolving conflicts and prioritising against business needs.
• Coordinate internal and external meetings, including agenda preparation, materials, minutes, and follow‑up on action items.
• Handle travel arrangements end to end, including bookings, visas, itineraries, and expense claims.
• Serve as the first point of contact for executives, screening and routing correspondence, calls, and requests with sound judgement.
• Prepare and format presentations, reports, memos, and board or investor materials.
• Support Board and management meeting cycles, including pack preparation, distribution, and record keeping.
• Manage office administration, including supplies, vendor coordination, facilities requests, and visitor hosting.
• Coordinate company events, team offsites, and leadership meetings.
• Handle confidential documents and sensitive information with complete discretion.
• Track and follow up on cross‑functional deliverables on behalf of leadership to ensure deadlines are met.

Must Have Requirements

• Proven experience as an Executive Assistant, Personal Assistant, or in a senior administrative role supporting C‑level or senior executives.
• Exceptional organisational and time management skills, with the ability to manage competing priorities under pressure.
• Strong proficiency in Microsoft Office and Google Workspace, particularly calendar, slides, and spreadsheets.
• Demonstrated discretion and sound judgement when handling confidential information.
• Strong written and verbal communication skills, with a professional and polished manner.
• Ability to work independently, anticipate needs, and take initiative with minimal direction.
• Outstanding interpersonal abilities and comfort interacting with senior stakeholders, partners, and regulators.

Nice To Have Requirements

• Experience supporting leadership in a startup, insurance, or financial services environment.
• Exposure to Board or investor relations support and governance documentation.
• Familiarity with productivity and workflow tools such as Notion, Slack, Asana, or similar platforms.
• Experience coordinating with government entities or handling regulatory and licensing paperwork.
• Basic experience with procurement, invoicing, or expense management systems.
• Arabic and English fluency.

Perks And Benefits

• Flexible hybrid work arrangements.
• Opportunities for career growth and professional development.
• Collaborative, innovative work culture.