Executive Assistant

Confidential; Dammam; Vor Ort; SAR 120.000 - 180.000; Vollzeit

Zusammenfassung

Confidential is seeking an organized Executive Assistant to provide high-level administrative support to the C-suite in a fast-paced environment. You will manage calendars, prepare materials, and ensure top-level communications.

The role requires exceptional English and Arabic writing and speaking skills, strong problem-solving, and project management abilities to advance corporate initiatives and efficiency.

Qualifikationen

• Bachelor’s degree in business administration or related field.
• 2–4 years in a senior administrative role, preferably supporting C-suite.
• Proficiency in Word, Excel, PowerPoint, Outlook.
• Exceptional written and verbal communication in English and Arabic.

Aufgaben

• Coordinate and facilitate internal and external C-suite meetings with agendas and follow-ups.
• Act as liaison between the C-suite and stakeholders, ensuring timely information flow.
• Anticipate needs and adjust schedules; resolve conflicts proactively.
• Oversee corporate projects, coordinating timelines, deliverables, and resources.
• Prepare detailed reports and materials for executive meetings.
• Draft and manage all executive correspondence with clarity and professionalism.
• Handle confidential information with discretion and policy compliance.
• Identify opportunities to improve business processes and support corporate initiatives.

Kenntnisse

Meeting coordination

Executive support

Communication (EN/AR)

Proactive thinking

Problem solving

Ausbildung

Bachelor's degree in business administration

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Jobbeschreibung

Job Overview:

We are seeking an organized, resourceful, and detail-oriented Executive Assistant to provide high-level administrative support. The ideal candidate will be a proactive and strategic thinker, skilled in managing multiple priorities in a fast-paced environment, with a strong understanding of business operations and executive needs. This role requires exceptional communication, problem-solving, and project management skills to help the division achieve its goals efficiently and effectively.

Key Responsibilities:

• Coordinate and facilitate internal and external meetings for the C-suite, ensuring agendas are set, materials are prepared, and follow-up actions are tracked.
• Act as the primary liaison between the C-suite and internal/external stakeholders, ensuring clear, accurate, and timely information flow.
• Anticipate the C-suite’s needs, adjusting schedules as necessary and proactively resolving any conflicts or issues.
• Oversee the execution of corporate projects and initiatives, ensuring timelines, deliverables, and resources are properly coordinated.
• Prepare detailed reports, presentations, and other materials for C-suite meetings, ensuring they are well-researched, professional, and relevant.
• Draft, edit, and manage all correspondence (emails, letters, reports, etc.) on behalf of the C-suite, ensuring clarity and professionalism.
• Handle confidential and sensitive information with discretion, adhering to organizational policies and maintaining confidentiality.
• Proactively identify opportunities to improve business processes and contribute to the implementation of corporate initiatives.

Qualifications:

• Bachelor’s degree in business administration, Management, or a related field.
• Minimum of 2-4 years in a senior administrative role, preferably supporting C-suite executives.
• Proficiency in Microsoft Office Suite Word, Excel, PowerPoint, and Outlook.
• Exceptional written and verbal communication skills in both English and Arabic.