Executive Assistant

Hitachi Energy Ltd.; Dammam; On-site; SAR 120,000 - 180,000; Full time

Job summary

Hitachi Energy Ltd. in Saudi Arabia seeks an experienced Executive Assistant to support senior executives with calendar management, travel planning, and handling confidential information.

The role requires meticulous organization, scheduling meetings, preparing agendas and minutes, coordinating with internal teams, and ensuring reliable office operations. Proficiency in Microsoft Office and fluent English are essential.

Qualifications

• Bachelor's degree in Business Administration or related field.
• 5+ years of experience in international companies.
• Proficiency in MS Office and English (spoken and written).

Responsibilities

• Organize meetings by creating agendas and taking minutes.
• Prioritize workloads and implement administrative systems.
• Coordinate travel plans and reconcile expenses.
• Serve as receptionist and greet visitors.
• Handle confidential information and maintain records.
• Communicate with internal and external stakeholders.

Skills

Executive support

Calendar management

Communication skills

Time management

Discretion

English fluency

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office

Job description

The opportunity

Executive Assistant work is focused on supporting an individual executive or small number of executives in their day-to-day office activities including obtaining and organizing information for use in conferences, speeches, and reports as requested by the executive, editing, proofing, formatting, document design/production, form filling and data entry. In addition, scheduling/coordinating meetings, diaries and travel arrangements. Also, receiving/relaying telephone messages from internal and external sources, managing the time/interaction executives have with internal and external sources. Typically this role is required to handle confidential business and personnel information.

How You'll Make An Impact

• Organizing and servicing meetings (producing agendas and taking minutes).
• Prioritizing workloads and implementing new procedures and administrative systems.
• Liaising with relevant organizations and clients and logging or processing bills or expenses.
• Acting as a receptionist and/or meeting and greeting clients and greeting visitors and directing them to the appropriate departments or individuals.
• Answer telephones and respond to inquiries via telephone or email and book meeting rooms, set up conference calls and take messages and minutes during meetings.
• Perform administrative tasks, including filing and photocopying, writing emails, memos and letters.
• Implement and/or develop office procedures and record systems and manage database entry and client files. Order and maintain supplies and document financial information.
• Organize and distribute messages, make and confirm travel arrangements Prepare and mail outgoing correspondence.
• Maintain confidential department files/records and perform routine bookkeeping tasks and assist with presentations and reports.
• Responsible for ensuring compliance with applicable external and internal regulations, procedures, and guidelines.
• Living Hitachi Energy core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Your background

• A bachelor's degree in Business Administration or related degree.
• 5+ Years of experience in international companies.
• Good communication, customer service and relationship-building skills.
• Teamworking skills and organization and time management skills.
• Attention to detail, negotiation skills, Assertiveness and flexibility and tact, discretion and diplomacy.
• The ability to be proactive and use your initiative: to see what needs doing and to do it.
• The ability to use standard software packages (e.g. Microsoft Office) and to learn bespoke packages if required.
• Proficiency in both spoken & written English language is required.

Publication date : 2026-09-17