Executive Assistant

HungerStation | هنقرستيشن; Riyadh; On-site; SAR 70,000 - 100,000; Full time

Job summary

HungerStation is seeking an experienced Executive Assistant to support senior leadership with calendar management, travel bookings and document preparation. You will design and maintain key records, compile research, and handle confidential information with discretion.

The role requires coordinating meetings, drafting communications, and ensuring timely responses to internal and external stakeholders while upholding organizational policies and standards.

Qualifications

• Experience supporting executives with calendar management and correspondence.
• Ability to prepare and edit documents, presentations and reports.
• Strong organizational and research skills for data collection.
• Discretion and confidentiality in handling information.
• Proactive problem solving and cross‑functional coordination.

Responsibilities

• Manage executives' schedules, meetings and travel.
• Prepare, edit and distribute correspondence and documents.
• Coordinate meetings and events with stakeholders.
• Record and distribute meeting minutes and follow‑ups.
• Monitor communications and ensure timely responses.

Skills

Executive support

Scheduling

Data analysis

Research

Travel coordination

Documentation

Tools

MS Office

Databases

Job description

Enhances executive's effectiveness by providing information management support to handling incoming and outgoing communication, filing and clerical work, scheduling meetings, maintaining complex filing systems and databases and document review within the Organizational policies and procedures.

Executive Support:

• Prepare and edit correspondence, communications, presentations and other documents.
• Design and maintain databases.
• File and retrieve documents and reference materials.
• Conduct research, collect and analyses data to prepare reports and documents.
• Manage and maintain executives' schedules, appointments and travel arrangements.
• Arrange and coordinate meetings and events.
• Record, transcribe and distribute minutes of meetings.
• Monitor, screen, respond to and distribute incoming communications.
• Answer and manage incoming calls.
• Receive and interact with incoming visitors.
• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Maintains customer confidence and protects operations by keeping information confidential.
• Follow all relevant policies, procedures, and processes in order for the daily work to be carried out in a controlled and consistent manner.
• Contribute to the identification of opportunities for continuous improvement of processes, practices, work processes, cost effectiveness, and productivity enhancement.
• Follow daily operations relating to the job to ensure work continuity.
• Contribute to preparing timely and accurate reports that concern the line of work to meet the requirements, objectives, and standards.
• Ensure the satisfaction of both internal and external customers by addressing their needs in a courteous and timely manner.

Governance and Resilience:

• Follow all relevant policies, procedures, and processes in order for the daily work to be carried out in a controlled and consistent manner.
• Contribute to the identification of opportunities for continuous improvement of processes, practices, work processes, cost effectiveness, and productivity enhancement.

Promote to other employees within the organization the implementation and adherence to policies, procedures, processes, and instructions.

Daily Operations:

• Follow daily operations relating to the job to ensure work continuity.
• Contribute to preparing timely and accurate reports that concern the line of work to meet the requirements, objectives, and standards.

Ensure the satisfaction of both internal and external customers by addressing their needs in a courteous and timely manner.