Executive Assistant

JASARA Program Management Company; Riyadh; On-site; SAR 167,000 - 257,000; Full time

Job summary

JASARA Program Management Company in Riyadh is seeking an experienced Executive Assistant to support the Executive Director in a fast-paced infrastructure project environment. The role focuses on calendar management, travel coordination, meeting preparation, and minute taking.

You will interact with senior leadership, project teams, clients, and external partners, handling confidential information with discretion.

Qualifications

• Bachelor's degree in business administration, management, or a related field.
• 3–5 years supporting an Executive Director in infrastructure projects.
• Experience with calendar management, travel coordination, and meeting minutes.
• Ability to interact with the Executive Director, senior leadership, project teams, and clients.
• Proficiency with Microsoft Office and meeting coordination tools.

Responsibilities

• Support the Executive Director in a fast-paced infrastructure project environment.
• Manage complex calendars and coordinate schedules efficiently.
• Arrange travel and related logistics.
• Prepare meetings, organize materials and record accurate meeting minutes.
• Handle confidential documents with discretion and professionalism.

Skills

Calendar management

Travel coordination

Meeting minutes

Discretion

English proficiency

Education

Bachelor's degree in business administration, management, or a related field

Tools

Microsoft Office

Outlook

Meeting tools

Calendar tools

Job description

Responsibilities

• Support the Executive Director in a fast-paced infrastructure project environment
• Manage complex calendars and coordinate schedules efficiently
• Arrange travel and related logistics
• Prepare meetings, organize materials and record accurate meeting minutes
• Handle confidential documents with discretion and professionalism

Requirements

• Bachelor's degree in business administration, management, or a similar field.
• 3-5 years of experience supporting an Executive Director in an infrastructure project environment.
• Experience with complex calendar management, travel coordination, and preparing meetings and taking meeting minutes.
• Proven ability to support and interact with the Executive Director, senior leadership, project teams, and external partners and clients.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel, as well as experience with meeting coordination tools.
• Experience handling confidential documents and information with a high level of discretion.
• Strong English proficiency.
• Experience in infrastructure projects and in engineering or program management companies is a plus.