Dynamic Administrative Assistant - Scheduling, Travel & Docs

Flip retail; Jeddah; On-site; SAR 56,000 - 89,000; Full time

Job summary

Flip retail in Jeddah is seeking an Administrative Assistant to support supervisors and staff with a range of clerical tasks. You will handle calls, scheduling, minutes, correspondence, reports, filing, and travel arrangements, while maintaining office policies and supplies.

The ideal candidate will have proven administrative experience, strong MS Office skills, exceptional time management, and excellent written and verbal communication abilities.

Qualifications

• Proven experience as a Management Aide, Virtual Assistant or Office Admin Assistant
• Experience with office management systems and procedures
• Experience with office equipment like printers and fax machines
• Proficiency in Microsoft Office (Excel and PowerPoint)
• Excellent time management and ability to multitask
• Attention to detail and analytical abilities
• Outstanding written and verbal communication skills
• Strong organizational abilities

Responsibilities

• Answer and direct phone calls
• Schedule and organize appointments
• Plan meetings and take minutes
• Prepare and distribute emails, memos, letters, faxes and forms
• Assist in preparing regularly scheduled reports
• Maintain filing system
• Update and maintain office policies and procedures
• Order office supplies and research new offers and vendors
• Maintain contact lists
• Book travel arrangements
• Submit and file expense reports
• Provide general support to visitors
• Serve as main contact for internal and external clients
• Coordinate with executives and senior managers to handle requests

Skills

Time management

Attention to detail

Organizational abilities

Written and verbal communication

Multitasking

Analytical abilities

Education

Secondary school degree

Tools

Microsoft Office (Excel, PowerPoint)

Job description

Flip retail in Jeddah is seeking an Administrative Assistant to support supervisors and staff with a range of clerical tasks. You will handle calls, scheduling, minutes, correspondence, reports, filing, and travel arrangements, while maintaining office policies and supplies.

The ideal candidate will have proven administrative experience, strong MS Office skills, exceptional time management, and excellent written and verbal communication abilities.