Document Controller Trainee

Laverne Group | مجموعة لافيرن; Riyadh; On-site; SAR 17,000 - 28,000; Full time

Job summary

Laverne Group | مجموعة لافيرن is seeking a Document Controller Trainee to support the Product Department in keeping accurate, organized documentation. The role offers 3–6 months of on-the-job training with a monthly stipend and potential full-time employment upon successful completion.

This trainee will establish filing systems, organize and archive documents, review incoming and outgoing records for accuracy, and maintain document control with revision tracking using Excel and MS Office.

Qualifications

• Diploma or bachelor’s degree in business administration, Information Management, Office Administration, or a related field.
• Fresh graduates are encouraged to apply.
• Good knowledge of Microsoft Office, particularly Microsoft Excel.
• Willingness to learn and develop practical skills in document control and administrative operations.

Responsibilities

• Establish and maintain structured electronic and physical filing systems for Product Department documents and records.
• Organize, classify, archive, and retrieve documents efficiently in accordance with approved documentation standards.
• Review incoming and outgoing documents to ensure completeness, accuracy, and compliance with approved requirements before processing.
• Maintain effective document control by tracking document status, revisions, versions, updates, and related records.
• Ensure that the latest approved versions of documents are properly maintained and available to authorized users.
• Maintain and update document registers, tracking logs, and daily records using Excel and other approved MS Office applications.
• Manage and maintain document access records to ensure the confidentiality and security of product and operational information.

Education

Diploma or bachelor’s degree in business administration, Information Management, Office Administration, or a related field

Tools

Microsoft Excel

Job description

We are looking for a Document Controller Trainee to support the Product Department in maintaining accurate, organized, and controlled documentation. The opportunity offers 3–6 months of on-the-job training with a monthly stipend, with a potential employment opportunity upon successful completion.

Key Responsibilities:

• Establish and maintain structured electronic and physical filing systems for Product Department documents and records.
• Organize, classify, archive, and retrieve documents efficiently in accordance with approved documentation standards.
• Review incoming and outgoing documents to ensure completeness, accuracy, and compliance with approved requirements before processing.
• Maintain effective document control by tracking document status, revisions, versions, updates, and related records.
• Ensure that the latest approved versions of documents are properly maintained and available to authorized users.
• Maintain and update document registers, tracking logs, and daily records using Excel and other approved MS Office applications.
• Manage and maintain document access records to ensure the confidentiality and security of product and operational information.
• Monitor the circulation, receipt, submission, and retrieval of documents and follow up on outstanding documentation when required.
• Coordinate with relevant team members to ensure required documents, records, and updates are received and properly maintained.
• Support the preparation of periodic document status reports and provide required records to the direct supervisor.
• Maintain accurate documentation in both Arabic and English as required by business operations.
• Ensure proper handling, storage, and protection of confidential and sensitive documents.
• Ensure compliance with internal policies, document control procedures, confidentiality requirements, and approved standards.

Requirements:

• Diploma or bachelor’s degree in business administration, Information Management, Office Administration, or a related field.
• Fresh graduates are encouraged to apply.
• Good knowledge of Microsoft Office, particularly Microsoft Excel.
• Willingness to learn and develop practical skills in document control and administrative operations.