Document Controller

CLEAR Engineering Consultants; Riyadh; On-site; SAR 120,000 - 180,000; Full time

Job summary

CLEAR Engineering Consultants seeks an experienced Document Controller to manage and maintain project documentation through the lifecycle in Riyadh. You will control, track, distribute, and archive documents while ensuring compliance with procedures and contractual requirements.

The role requires 5+ years in document control within construction/engineering, with knowledge of EDMS platforms and strong organizational skills.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Information Management, Engineering, or a related field.
• Minimum 5+ years of experience as a Document Controller in construction or engineering projects.
• Experience working with consultants, contractors, and multidisciplinary project teams.
• Familiarity with document control standards and quality management systems.
• Experience using Electronic Document Management Systems (EDMS) is preferred.

Responsibilities

• Establish and maintain an efficient document control system for all project documentation.
• Receive, register, classify, and distribute incoming and outgoing documents.
• Ensure all project documents are properly reviewed, approved, and issued according to document control procedures.
• Maintain accurate document registers, logs, and tracking systems.
• Control revisions and ensure that only the latest approved documents are available for project use.
• Coordinate with project teams, consultants, contractors, and clients regarding document submissions and approvals.
• Archive project documents in both electronic and hard-copy formats in accordance with company policies.
• Prepare document transmittals, correspondence, and reports.
• Monitor document submission schedules and follow up on overdue documents.
• Support engineering and project teams by ensuring timely access to project documentation.
• Assist in project audits by providing complete and organized documentation records.
• Maintain confidentiality and security of project information and records.
• Ensure compliance with quality management systems, document control procedures, and contractual requirements

Skills

MS Office suite

Documentation management

Attention to detail

Education

Diploma or Bachelor's in Business Administration / Information Management / Engineering

Tools

Aconex

Procore

SharePoint

Autodesk Construction Cloud (ACC)

Job description

Job Summary

We are seeking an experienced Document Controller to manage and maintain all project documentation throughout the project lifecycle. The successful candidate will be responsible for controlling, tracking, distributing, and archiving project documents while ensuring compliance with company procedures, document control standards, and contractual requirements.

Key Responsibilities

• Establish and maintain an efficient document control system for all project documentation.
• Receive, register, classify, and distribute incoming and outgoing documents.
• Ensure all project documents are properly reviewed, approved, and issued according to document control procedures.
• Maintain accurate document registers, logs, and tracking systems.
• Control revisions and ensure that only the latest approved documents are available for project use.
• Coordinate with project teams, consultants, contractors, and clients regarding document submissions and approvals.
• Archive project documents in both electronic and hard-copy formats in accordance with company policies.
• Prepare document transmittals, correspondence, and reports.
• Monitor document submission schedules and follow up on overdue documents.
• Support engineering and project teams by ensuring timely access to project documentation.
• Assist in project audits by providing complete and organized documentation records.
• Maintain confidentiality and security of project information and records.
• Ensure compliance with quality management systems, document control procedures, and contractual requirements

Requirements

Qualifications

• Diploma or Bachelor's degree in Business Administration, Information Management, Engineering, or a related field.
• Minimum 5+ years of experience as a Document Controller in construction or engineering projects.
• Experience working with consultants, contractors, and multidisciplinary project teams.
• Familiarity with document control standards and quality management systems.
• Experience using Electronic Document Management Systems (EDMS) is preferred.

Technical Skills

• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Experience with document management systems such as Aconex, Procore, SharePoint, Autodesk Construction Cloud (ACC), or similar EDMS platforms.
• Strong knowledge of document numbering, revision control, filing systems, and transmittal procedures.
• Excellent data entry, record management, and reporting skills.

Core Competencies

• Excellent organizational and time management skills.
• High attention to detail and accuracy.
• Strong communication and coordination skills.
• Ability to manage multiple tasks and meet deadlines.
• Confidentiality and professionalism.
• Problem-solving and analytical skills.
• Teamwork and collaboration.
• Strong documentation and record management capabilities