Document Controller

Al Qadisiyah; Eastern Province; On-site; SAR 78,000 - 134,000; Full time

Job summary

Al Qadisiyah Club in Khobar is seeking a diligent Document Controller to manage the flow of club documents and assist the finance team with basic administrative tasks. You will handle receipts, registrations, archiving, and retrieval of contracts, invoices, and official correspondence, ensuring accuracy, confidentiality, and easy access across departments while supporting monthly financial reporting.

Fluency in English is required; Arabic is an advantage.

Qualifications

• Diploma or Bachelor degree in Business Administration, Finance, Accounting, or related field.
• Minimum 3-5 years of experience in document control or administrative roles with exposure to finance functions.
• Proficient in MS Office, document management systems, and accounting software (SAP, Oracle, or similar).
• High attention to detail and excellent organizational skills.
• Understanding of basic accounting principles and ability to handle confidential information.

Responsibilities

• Manage the receipt, registration, distribution, archiving, and retrieval of documents physical and digital.
• Maintain an organized filing system for all club documents including contracts, invoices, project records and official correspondence.
• Ensure version control and up-to-date documentation across departments.
• Implement and monitor document control procedures and systems both manual and electronic.
• Maintain confidentiality and security of sensitive documents.
• Assist in processing invoices, expense reports and payments.
• Support the finance team with data entry, filing and record-keeping of financial documents.
• Assist in preparing supporting documents for monthly, quarterly and annual financial reports.
• Help monitor budgets and expenditures and track payments to vendors and contractors.
• Coordinate with procurement for purchase order documentation and reconciliations.
• Assist with bank reconciliations and petty cash records.
• Coordinate document-related tasks with all departments to ensure smooth operations.
• Support internal and external audits by providing necessary documentation and records.
• Assist in preparing reports and presentations when required.

Skills

Attention to detail

Organizational skills

Communication

Coordination

Fluent English

Education

Diploma or Bachelor degree in Business Administration, Finance, Accounting, or related field

Tools

MS Office (Word, Excel, PowerPoint)

Document management systems

Accounting software (SAP, Oracle, or similar)

Job description

Position Document Controller

Location Al-Qadsiah Club Khobar Saudi Arabia

Reports to CFO

Overview To manage and control the flow of documents across the club ensuring accurate record-keeping compliance and ease of access while supporting the finance team with basic financial administration and reporting tasks

Key Responsibilities

Document Control

• Manage the receipt, registration, distribution, archiving, and retrieval of documents physical and digital
• Maintain an organized filing system for all club documents including contracts, invoices, project records and official correspondence
• Ensure version control and up-to-date documentation across departments
• Implement and monitor document control procedures and systems both manual and electronic
• Maintain confidentiality and security of sensitive documents

Finance Support Functions

• Assist in processing invoices, expense reports and payments
• Support the finance team with data entry, filing and record-keeping of financial documents
• Assist in preparing supporting documents for monthly, quarterly and annual financial reports
• Help monitor budgets and expenditures and track payments to vendors and contractors
• Coordinate with procurement for purchase order documentation and reconciliations
• Assist with bank reconciliations and petty cash records

General Administration

• Coordinate document-related tasks with all departments to ensure smooth operations
• Support internal and external audits by providing necessary documentation and records
• Assist in preparing reports and presentations when required

Qualifications

• Diploma or Bachelor degree in Business Administration, Finance, Accounting, or related field
• Minimum 3-5 years of experience in document control or administrative roles, with exposure to finance functions
• Proficient in MS Office (Word, Excel, PowerPoint), document management systems, and accounting software (SAP, Oracle, or similar - preferred)
• High attention to detail and excellent organizational skills
• Understanding of basic accounting principles
• Ability to handle sensitive and confidential information with integrity
• Strong communication and coordination skills
• Fluent in English; Arabic is an advantage