Document Controller | KSA Nationals

ALEC Holdings; Riyadh; On-site; SAR 50,000 - 80,000; Full time

Job summary

ALEC Holdings is seeking a detail-oriented Document Controller in the Riyadh region to manage project documentation, submittals, and records control. You will collaborate with design, production, and QA/QC teams to ensure traceable, compliant files across multiple data centre projects.

The role focuses on maintaining filing systems, supporting internal audits, and ensuring timely distribution of documentation while upholding confidentiality and privacy standards.

Qualifications

• Experience with document control procedures and records management.
• Strong organizational and communication skills.
• Proficient in MS Office (Word, Excel, Outlook).
• Meticulous with confidentiality and document integrity.
• Basic understanding of joinery terminology, materials and workflows.
• Familiarity with ISO 9001 quality systems.
• Experience with QA/QC docs and inspection tools.
• Ability to read joinery/architectural drawings.
• Awareness of HSE standards in a factory environment.

Responsibilities

• Update submittal/records status and keep registers current.
• Distribute subcontractor submittals for internal review per the Distribution Matrix.
• Submit project submittals with transmittal cover to the consultant.
• Scan and upload commented/approved submittals to the project system/server.
• Label files correctly with traceable records.
• Maintain filing systems and housekeeping per ISO 9001.
• Operate document management tools (e.g., Aconex, Unifier).
• Save project documents in established folder structures; ensure confidentiality.
• Prepare ad-hoc project reports as needed.
• Independently organize original documents (construction drawings, schematics).
• Maintain hard copy references and an accessible document library.

Skills

Document control systems

Organizational skills

MS Office Suite

Attention to detail

Joinery terminology

ISO 9001 knowledge

QA/QC documentation

Reading drawings

HSE awareness

Job description

Are you a detail-oriented documentation professional ready to build your career with one of the region’s leading construction companies?

For nationalization purposes – This role is for Saudis only.

Who We Are?

ALEC Engineering and Contracting L.L.C. (ALEC), part of ICD, is a leading GCC construction company known for delivering complex, high-profile projects. With 20+ years of experience, ALEC builds across sectors including airports, hospitality, retail, and high-rises.

In the KSA, ALEC has delivered many of the nation’s most iconic developments, operating as a fully integrated contractor through specialist business units that provide end-to-end construction solutions.

ALEC provides strategic leadership, operational oversight, and shared services that support the performance and growth of all businesses within the Group. From governance, finance, and talent to innovation, digital systems, and sustainability, the Head Office acts as the central hub that enables each business unit to deliver with confidence, consistency, and excellence across the construction and engineering value chain.

Why Join Us?

As a Document Controller, you’ll be a key player in ensuring our projects stay on track, on time, and aligned with strategic goals. Your expertise in project scheduling, risk identification, and data-driven decision-making will directly impact the timely and high-quality delivery of complex data centre builds.

ALEC Data Centre Solutions combines speed, security, and scalability with technical precision - and you’ll be part of a team delivering mission-critical environments trusted by global tech leaders.

About Your Team

You will work closely with production, design, and QA/QC teams to ensure that all documentation is properly controlled, accessible, and aligned with both project standards and internal procedures. You'll support internal audits, maintain filing systems, and help ensure the seamless flow of information that drives successful project execution.

Your Role

As a Document Controller, you will be responsible for:

• Data updates like submittal/Records status and keep all registers updated with Document status (Update Current Versions) update all registers.
• Distributing the submittals from sub-contractors for ALEMCO internal review as per the Document Distribution Matrix.
• Submitting the project submittals with transmittal cover to the consultant.
• Scanning and uploading the commented/approved submittals in the project document management system/Server.
• Preparing files with proper labelling (with traceability of records).
• Proper file Management & Housekeeping (ISO 9001 Management Protocol - Filing Reliability.
• Ability to use and operate document management system used (Aconex/Unifier etc.)
• Saving project documents/records in established Folder structure.
• Maintaining confidentiality around sensitive information on and terms of agreement.
• Preparing ad-hoc reports on projects as needed.
• Ensuring to professionally indent all original documents related to the projects such as Construction and drawings, Schematics, Statutory.
• Maintaining hard copy references and library of all documents and ensure easy retrieval.

What We’re Looking For

Experience:

• Minimum 0–2 years of experience in construction projects.

Knowledge & Skills:

• Document control systems and file management
• Strong organizational and communication skills
• Proficiency in MS Office Suite
• Attention to detail and confidentiality
• Basic understanding of joinery terminology, materials, and workflow
• Familiarity with ISO 9001 and quality systems
• Experience with QA/QC documentation and inspection toolsAbility to read joinery/architectural drawings
• Awareness of HSE standards in a factory environment

What We Offer

• The chance to contribute to some of KSA most iconic projects.
• A collaborative, supportive environment that values innovation and excellence.
• Opportunities for professional growth and career progression.

Ready to elevate your career?

If you’re inspired by what you’ve read and believe you’re the right fit, we’d love to hear from you.

Join ALEC Holdings and play a pivotal role in shaping a high-performing team that drives our success.