Document Controller for Data Centre Projects

ALEC Holdings; Riyadh; On-site; SAR 50,000 - 80,000; Full time

Job summary

ALEC Holdings is seeking a detail-oriented Document Controller in the Riyadh region to manage project documentation, submittals, and records control. You will collaborate with design, production, and QA/QC teams to ensure traceable, compliant files across multiple data centre projects.

The role focuses on maintaining filing systems, supporting internal audits, and ensuring timely distribution of documentation while upholding confidentiality and privacy standards.

Qualifications

• Experience with document control procedures and records management.
• Strong organizational and communication skills.
• Proficient in MS Office (Word, Excel, Outlook).
• Meticulous with confidentiality and document integrity.
• Basic understanding of joinery terminology, materials and workflows.
• Familiarity with ISO 9001 quality systems.
• Experience with QA/QC docs and inspection tools.
• Ability to read joinery/architectural drawings.
• Awareness of HSE standards in a factory environment.

Responsibilities

• Update submittal/records status and keep registers current.
• Distribute subcontractor submittals for internal review per the Distribution Matrix.
• Submit project submittals with transmittal cover to the consultant.
• Scan and upload commented/approved submittals to the project system/server.
• Label files correctly with traceable records.
• Maintain filing systems and housekeeping per ISO 9001.
• Operate document management tools (e.g., Aconex, Unifier).
• Save project documents in established folder structures; ensure confidentiality.
• Prepare ad-hoc project reports as needed.
• Independently organize original documents (construction drawings, schematics).
• Maintain hard copy references and an accessible document library.

Skills

Document control systems

Organizational skills

MS Office Suite

Attention to detail

Joinery terminology

ISO 9001 knowledge

QA/QC documentation

Reading drawings

HSE awareness

Job description

ALEC Holdings is seeking a detail-oriented Document Controller in the Riyadh region to manage project documentation, submittals, and records control. You will collaborate with design, production, and QA/QC teams to ensure traceable, compliant files across multiple data centre projects.

The role focuses on maintaining filing systems, supporting internal audits, and ensuring timely distribution of documentation while upholding confidentiality and privacy standards.