Document Controller

Rowad Modern Engineering; Medina; On-site; SAR 60,000 - 120,000; Full time

Job summary

Rowad Modern Engineering in Medina, Saudi Arabia, seeks a proactive Document Controller to organize and safeguard project documents. The role focuses on classification, coding, filing, and archiving, ensuring accurate retrieval and compliance for multiple sites.

You will coordinate with project teams, manage Oracle-based records, prepare supplier contracts, conduct interviews for Document Controllers, and support client submissions and document control operations across the office and on site.

Qualifications

• Proficiency in Microsoft Office suite including Word, Excel, and PowerPoint.
• Experience with Power BI data visualization.
• Strong organizational and documentation skills.

Responsibilities

• Develop and audit classifications for department documents taxonomy and title blocks to aid retrieval.
• Create coding systems for projects to facilitate document processing and archiving.
• Supervise Document Controllers on site to ensure timely filing and archiving of project documents.
• Receive and assemble project site packages, upload to server biweekly, and notify relevant personnel by email.
• Prepare administrative and coding aspects of supplier and subcontractor contracts, including signatures.
• Manage Oracle system and upload subcontractor contracts for future reference.
• Issue submittals to the client promptly.
• Conduct technical hiring interviews for Document Controllers on site.
• Administer coding for all department correspondences during external exchanges.
• Attend client or consultant meetings to define project document control requirements.
• Create hard copies backup for server-uploaded documents.

Skills

Microsoft Office

Power BI

Tools

Oracle

Job description

1. 1 Develop and audit the use of the departments documents classification taxonomies and title blocks to facilitate accurate and smooth information capture search and retrieval
2. 2 Develop and create coding systems whenever needed for the department s projects to facilitate documents processing reproduction distribution storage or archiving
3. 3 Follow up guide and supervise project sites Document Controllers to ensure prompt accurate and consistent technical office documents filing storing and archiving system through collecting and maintaining all project correspondences
4. 4 Receive and assemble all projects sites packages and data every 15 days to promptly upload on server and allocate in relevant electronic files and archives and send an e-mail to notify all relevant project personnel in head office
5. 5 Prepare the administrative and coding aspects of suppliers and subcontractors contracts and handle the process of obtaining signatures from involved parties and personnel
6. 6 Manage the Oracle system and upload all projects subcontractors contracts and agreements for future reference and retrieval and communicate with relevant departments to tackle any gaps or identify and upload any missing documents
7. 7 Issue submittals to be submitted promptly to the project s client
8. 8 Conduct technical hiring interviews for Document Controllers on site and ensure their skills fit within the required qualifications for the job
9. 9 Administer the coding for all department s correspondences and letters during exchange with external parties
10. 10 Attend meetings with project s clients or consultants whenever needed to identify and determine project s requirements and needs with regards to documents management and control
11. 11 Create hardcopies back-up for all server-uploaded documents for safeguarding against loss
12. 12 Facilitate the distribution of correspondences incoming and outgoing to the concerned individuals

At Rowad Modern Engineering, we provide equal opportunities to all regardless of race, colour, ancestry, religion, national origin, age, citizenship, marital status, disability, or gender identity. we do not just hire Talents-We invest in potential. If you are ready to grow, we are ready to meet you+ 3 years of ExperienceProficiency Microsoft Office is a mustproficiency in Power BI is a must