Document Controller

KAFAAT Recruitment; Eastern Province; On-site; SAR 120,000 - 180,000; Full time

Job summary

KAFAAT Recruitment represents a client seeking a Document Controller to manage project documentation, maintain revision histories, and ensure compliance with procedures.

The role requires coordinating with engineering, procurement, construction, and project management teams, handling electronic and hard-copy records, and maintaining accurate logs and transmittals. Strong organizational skills and EDMS experience are essential.

Qualifications

• Bachelor's degree in Business Administration, Information Management, Engineering, or a related field.
• Minimum 5+ years of experience in Document Control.
• Oil & Gas project experience preferred.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Experience with EDMS platforms such as Aconex, SharePoint, or similar systems.
• Excellent organizational, communication, and coordination skills.
• High attention to detail and ability to manage multiple documents and deadlines.

Responsibilities

• Manage and maintain all project documents, including drawings, technical documents, contracts, reports, and correspondence.
• Establish and maintain an organized document control system for easy retrieval and tracking.
• Register, track, and distribute incoming and outgoing documents.
• Ensure all documents are properly reviewed, approved, revised, and distributed to relevant departments.
• Maintain document logs, revision histories, transmittals, and registers.
• Monitor document status and follow up with project teams to ensure timely submission and approval.
• Coordinate with engineering, procurement, construction, and project management teams.
• Ensure proper filing, archiving, and backup of electronic and hard-copy documents.
• Control document revisions and prevent the use of outdated or unauthorized documents.
• Prepare regular document control reports and provide updates on documentation status.
• Ensure compliance with project documentation procedures and company policies.

Skills

Organizational skills

Communication

Coordination

Attention to detail

Education

Bachelor's degree (Business Administration / Information Management / Engineering or related)

Tools

Aconex

SharePoint

Job description

One of our clients are seeking a Document Controller is responsible for managing, organizing, maintaining, and controlling all project-related documentation to ensure accurate document records, proper distribution, and compliance with company procedures and project requirements.

Key Responsibilities

• Manage and maintain all project documents, including drawings, technical documents, contracts, reports, and correspondence.
• Establish and maintain an organized document control system for easy retrieval and tracking.
• Register, track, and distribute incoming and outgoing documents.
• Ensure all documents are properly reviewed, approved, revised, and distributed to relevant departments.
• Maintain document logs, revision histories, transmittals, and registers.
• Monitor document status and follow up with project teams to ensure timely submission and approval.
• Coordinate with engineering, procurement, construction, and project management teams.
• Ensure proper filing, archiving, and backup of electronic and hard-copy documents.
• Control document revisions and prevent the use of outdated or unauthorized documents.
• Prepare regular document control reports and provide updates on documentation status.
• Ensure compliance with project documentation procedures and company policies.

Qualifications

• Bachelor's degree in Business Administration, Information Management, Engineering, or a related field.
• Minimum 5+ years of experience in Document Control.
• Previous experience in Oil & Gas projects is highly preferred.
• Strong knowledge of document management systems and document control procedures.
• Experience handling technical drawings, engineering documents, and project correspondence.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Experience with EDMS platforms such as Aconex, SharePoint, or similar systems.
• Excellent organizational, communication, and coordination skills.
• High attention to detail and ability to manage multiple documents and deadlines.