Document Control Specialist – Contracts & Records

Rowad Modern Engineering; Medina; On-site; SAR 60,000 - 120,000; Full time

Job summary

Rowad Modern Engineering in Medina, Saudi Arabia, seeks a proactive Document Controller to organize and safeguard project documents. The role focuses on classification, coding, filing, and archiving, ensuring accurate retrieval and compliance for multiple sites.

You will coordinate with project teams, manage Oracle-based records, prepare supplier contracts, conduct interviews for Document Controllers, and support client submissions and document control operations across the office and on site.

Qualifications

• Proficiency in Microsoft Office suite including Word, Excel, and PowerPoint.
• Experience with Power BI data visualization.
• Strong organizational and documentation skills.

Responsibilities

• Develop and audit classifications for department documents taxonomy and title blocks to aid retrieval.
• Create coding systems for projects to facilitate document processing and archiving.
• Supervise Document Controllers on site to ensure timely filing and archiving of project documents.
• Receive and assemble project site packages, upload to server biweekly, and notify relevant personnel by email.
• Prepare administrative and coding aspects of supplier and subcontractor contracts, including signatures.
• Manage Oracle system and upload subcontractor contracts for future reference.
• Issue submittals to the client promptly.
• Conduct technical hiring interviews for Document Controllers on site.
• Administer coding for all department correspondences during external exchanges.
• Attend client or consultant meetings to define project document control requirements.
• Create hard copies backup for server-uploaded documents.

Skills

Microsoft Office

Power BI

Tools

Oracle

Job description

Rowad Modern Engineering in Medina, Saudi Arabia, seeks a proactive Document Controller to organize and safeguard project documents. The role focuses on classification, coding, filing, and archiving, ensuring accurate retrieval and compliance for multiple sites.

You will coordinate with project teams, manage Oracle-based records, prepare supplier contracts, conduct interviews for Document Controllers, and support client submissions and document control operations across the office and on site.