Document Controller

JOTUN; Eastern Province; On-site; SAR 60,000 - 90,000; Full time

Job summary

JOTUN is seeking a Document Controller based in Dammam to manage all documents for receive, store, label, pick, load and deliver raw materials and finish goods in line with HSEQ and quality targets. The role reports to the Warehouse Manager.

Key duties include handling delivery notes from transport companies, ensuring invoices are received and recorded, issuing returns and credits, tracking material movements, and supporting warehouse operations and admin for purchase inquiries.

Qualifications

• High School or Diploma degree.
• 1-3 years of relevant experience in warehouse or dispatch function.
• Fluency in Arabic and English both verbally and written.

Responsibilities

• Efficiently carry out all the receiving signed delivery notes from transport companies and keep track of all deliveries and ensure all invoices are received from the transport companies along with recording and scanning the delivery notes.
• Keep available in the system as well as respective area sales representatives.
• Ensuring that correct forms information and approval are provided before proceeding with the return material along with issuing the return and credit note in the system once the item is back in our warehouse sending credit notes to sales.
• Ensuring that returned material is due to defect transportation damage or loading errors is returned to warehouse and replacing the item with correct stock accuracy.
• Sending daily reports to keep track of leased Dyna s and the percentage of usage along with preparing shortage list and blocked order list to be shared with direct manager.
• Receiving transport company invoices and ensuring that the invoice is accurate against our delivery records and waybills and make sure they are accurate before submitting.

Skills

Arabic

English

Education

High School or Diploma

Job description

SUMMARY OF THE ROLE

The Document Controller is responsible for all documents regarding receive store label pick load and deliver Raw Materials Finish Goods in accordance with HSEQ Health Safety Environment and quality requirements and service targets. This position is based at Dammam and will report to the Warehouse Manager.

Responsibilities

• Efficiently carry out all the receiving signed delivery notes from transport companies and keep track of all deliveries and ensure all invoices are received from the transport companies along with recording and scanning the delivery notes keep available in the system as well as respective area sales representatives.
• Ensuring that correct forms Information and approval are provided before proceeding with the return material along with issuing the return and credit note in the system once the item is back in our warehouse sending credit notes to sales.
• Ensuring that returned material is due to defect transportation damage or loading errors is returned to warehouse and replacing the item with correct stock accuracy.
• Sending daily reports to keep track of leased Dyna s and the percentage of usage along with preparing shortage list and blocked order list to be shared with direct manager.
• Receiving transport company invoices and ensuring that the invoice is accurate against our delivery records and waybills and make sure they are accurate before submitting.
• Support warehouse managers and team in pallet tracking and daily warehouse operations along with coordination in admin for purchase inquiries.

WHAT WE ARE LOOKING FOR AND WHAT WE OFFER

We are looking for

Qualification

High School or Diploma degree 1- 3 years of relevant experience in warehouse or dispatch function Fluency in Arabic amp English both verbally and written.

Location

- Dammam Saudi Arabia.

Personal Qualities

• Acts on own initiative makes things happen and accepts responsibility for the results Understands the organization s informal rules and structures and utilizes political processes effectively to get things done Uses a methodical and systematic approach plans ahead defines clear priorities and allocates resources effectively Quickly understands and analyzes complex issues and problems comes up with sound and rational judgments Demonstrates specialist knowledge and expertise in own area participates in continuous professional development Co-operates well with others shares knowledge experience and information supports others in the pursuit of team goals

Qualification: High School or Diploma degree. 1- 3 years of relevant experience in warehouse or dispatch function. Fluency in Arabic & English both verbally and written. Location - Dammam, Saudi Arabia. Personal Qualities: Acts on own initiative, makes things happen and accepts responsibility for the results. Understands the organization s informal rules and structures and utilizes political processes effectively to get things done. Uses a methodical and systematic approach; plans ahead, defines clear priorities and allocates resources effectively. Quickly understands and analyzes complex issues and problems; comes up with sound and rational judgments. Demonstrates specialist knowledge and expertise in own area; participates in continuous professional development. Co-operates well with others; shares knowledge, experience and information; supports others in the pursuit of team goals.