Document Controller

ETECHS-Industrial Safety & Security Sector (ISSS); Al Jubayl; On-site; SAR 120,000 - 168,000; Full time

Job summary

ETECHS – Industrial Safety & Security Sector (ISSS) in Jubail, Saudi Arabia, seeks an experienced Document Controller to manage and streamline all project documentation for major industrial projects. You will establish the Document Management System, control transmittals, drawings, MOMs, and ensure traceability and timely approvals.

The role requires 3–5 years in document control on large projects, strong MS Office and EDMS proficiency (Aconex, SharePoint, OpenText, Procore or equivalents), and

Qualifications

• Bachelor’s degree or equivalent in a relevant discipline.
• 3–5 years of hands-on Document Control experience on major industrial or construction projects.
• Strong knowledge of document numbering, transmittals, revision control, document registers, workflows and archiving.
• Excellent written and spoken English; Arabic preferred.

Responsibilities

• Establish and maintain the project Document Management System and Master Document Register (MDR).
• Manage incoming/outgoing technical submittals, drawings, RFIs, correspondence, transmittals, inspection requests, and other controlled documents.
• Maintain document numbering, revision control, approval status, distribution and traceability.
• Maintain project registers for procurement, purchasing, subcontract, variation, RFI/TQ, inspection, NCR, correspondence and MOM records.
• Coordinate document flow with Project Management, Engineering, QA/QC, Procurement, Planning, Commissioning, client, subcontractors and vendors.
• Prepare, format, issue and maintain Minutes of Meetings (MOM) and track action items.

Skills

Document control

Attention to detail

Project coordination

English language

Education

Bachelor’s degree in Business Administration / Information Management / Engineering

Tools

MS Word

Excel

Outlook

Adobe Acrobat Pro

Aconex

SharePoint

OpenText

Procore

Job description

ETECHS – Industrial Safety & Security Sector (ISSS) is seeking an experienced and highly organized Document Controller to join our project team for major projects in Saudi Arabia.

ETECHS-ISSS has been operating since 1985, delivering Safety & Security Solutions and Fire Protection systems to the Oil & Gas, Petrochemical, and Heavy Industrial sectors in Saudi Arabia. ISSS is ISO 9001:2015, ISO 45001:2018, and ISO 14001:2015 certified.

Key Responsibilities

• Establish and maintain the project Document Management System and Master Document Register (MDR).
• Manage incoming and outgoing technical submittals, drawings, RFIs, correspondence, transmittals, inspection requests, and other controlled documents.
• Maintain accurate document numbering, revision control, approval status, distribution, and document traceability.
• Maintain key project registers covering procurement, purchasing, subcontract, variation, RFI/TQ, inspection, NCR, correspondence, and MOM records.
• Coordinate document flow with the Project Management, Engineering, QA/QC, Procurement, Planning, Commissioning, client, subcontractors, and vendors.
• Prepare, format, issue, and maintain Minutes of Meetings (MOM) and track related action items.
• Ensure project teams have access to the latest approved revisions and prevent unintended use of obsolete documents.
• Support internal, client, and quality audits related to documentation and records.
• Coordinate compilation and submission of project closeout and handover dossiers, including As-Built drawings, O&M manuals, commissioning dossiers, warranties, and final project documentation.

Qualifications & Experience

• Bachelor’s degree in Business Administration, Information Management, Engineering, or a relevant discipline.
• Minimum 3-5 years of hands-on Document Control experience in major industrial or construction projects.
• Strong practical knowledge of document numbering, transmittals, revision control, document registers, workflows, and project archiving.
• Advanced proficiency in MS Word, Excel, Outlook, and Adobe Acrobat Professional.
• Strong experience with EDMS platforms such as Aconex, SharePoint, OpenText, Procore, or equivalent systems.
• Excellent written and spoken English is mandatory; Arabic is highly preferred.
• Strong attention to detail, follow-up discipline, organization, and ability to work effectively within a fast-paced project environment.

Location & Employment

Jubail, Saudi Arabia

Full-Time

Major Industrial / Security Systems Project

The role requires a professional who understands that effective document control is not simply filing documents. It is about ensuring traceability, contractual record integrity, timely approvals, and reliable project information flow