Document Coordinator

CSI Global; Makkah Region; On-site; SAR 60,000 - 100,000; Full time

Job summary

CSI Global is seeking a highly organized Document Coordinator to support project teams in managing, controlling, tracking, and maintaining project documentation.

The successful candidate will ensure proper receipt, review for completeness, and distribution of documents in accordance with company procedures, while maintaining meticulous records and version control.

Qualifications

• Bachelor’s or Diploma in a related field with 2–4 years of document control or coordination experience.
• Experience in MEP, construction, or engineering projects is preferred.
• Proficiency with MS Office, especially Excel and Word, is required.
• Familiarity with document management systems is a plus.
• Strong written and verbal English communication is essential.

Responsibilities

• Coordinate receipt, registration, distribution, and filing of project documents.
• Maintain document registers, transmittals, logs, and tracking sheets.
• Ensure proper coding, numbering, dating, and version control of documents.
• Prepare transmittals, correspondence, and document distribution records.
• Monitor document status, revisions, approvals, and overdue submissions.
• Support project team with document retrieval and reporting.

Skills

Attention to detail

Organization & time management

Communication skills (written and oral

Pressure handling

Teamwork and collaboration

Education

Diploma or Bachelor’s degree in Business Administration, Information Management, Engineering, or related field

Tools

Microsoft Office (Excel, Word)

EDMS / SharePoint / Aconex / Procore

Job description

Position: Document Coordinator

Location: Makkah, Saudi Arabia
Employment Type: Full-Time

About CSI Global

CSI Global is a leading multidisciplinary engineering and technical services company specializing in MEP, testing and diagnostics, commissioning, construction management, quality control, BIM, sustainability, and mission-critical solutions. With international project experience across 20+ countries, CSI supports clients from design through construction, commissioning, handover, and operational readiness, delivering technically robust and performance-focused solutions for complex projects. ATS parts of CSI Global provides MEP contracting, electrical testing, testing & commissioning, technical services, and project support for major developments and infrastructure projects across Saudi Arabia and the region.

Position Overview

CSI Global is seeking a highly organized and detail-oriented Document Coordinator to support project teams in managing, controlling, tracking, and maintaining project documentation.

The successful candidate will ensure that project documents are properly received, reviewed for completeness, distributed to relevant stakeholders, and maintained in accordance with company and project document-control procedures.

Key Responsibilities

• Coordinate the receipt, registration, distribution, and filing of project documents.
• Maintain accurate document registers, transmittals, logs, and tracking sheets.
• Ensure all documents are properly coded, numbered, dated, and version-controlled.
• Coordinate document submissions and ensure timely distribution to project stakeholders.
• Monitor document status, revisions, approvals, comments, and outstanding actions.
• Maintain both electronic and physical project documentation in an organized manner.
• Coordinate with Project Managers, Engineers, Consultants, Contractors, and other stakeholders regarding document submissions and requirements.
• Prepare and issue transmittals, correspondence, submittals, and document distribution records.
• Follow up on pending approvals, comments, and overdue document submissions.
• Ensure superseded documents are properly identified and archived to prevent the use of obsolete information.
• Maintain project correspondence and records in accordance with established document-control procedures.
• Support the project team with document retrieval and provide required reports and document-status updates.
• Assist in preparing periodic document-control reports for project management.
• Ensure confidentiality, accuracy, and integrity of project information.
• Perform other document-control and administrative duties as assigned by management.

Required Qualifications

• Diploma or Bachelor’s degree in Business Administration, Information Management, Engineering, or a related field.
• 2–4 years of experience in document control, document coordination, or project administration.
• Previous experience in MEP, construction, engineering, testing & commissioning, or contracting projects is preferred.
• Good knowledge of document-control procedures and project documentation.
• Proficiency in Microsoft Office, particularly Excel and Word.
• Experience with document management systems, EDMS, SharePoint, Aconex, Procore, or similar platforms is an advantage.
• Good written and verbal communication skills in English.
• Strong organizational and time-management skills.
• High attention to detail and accuracy.
• Ability to work effectively under pressure and meet project deadlines.

Preferred Skills

• Knowledge of MEP and construction project documentation.
• Familiarity with technical drawings, specifications, method statements, RFIs, submittals, inspection requests, and other project documents.
• Ability to manage multiple document workflows simultaneously.
• Strong follow-up and coordination skills.
• Ability to work independently as well as part of a project team.
• Knowledge of document numbering, revision control, and document distribution processes.

Key Competencies

• Document Management & Control
• Attention to Detail
• Organization & Coordination
• Communication Skills
• Time Management
• Follow-up & Reporting
• Microsoft Excel & Office
• Teamwork & Collaboration
• Problem Solving
• Confidentiality & Professionalism